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Q: How do I register and login to the new Collaborative Institutional Training Initiative (CITI) website?
A: If you are a new learner at a participating organization (i.e., SHSU), you must register to create your own username and password and gain access to the site:
- For those who are new to the CITI website, go to: CITI Registration and Login Page
- Click on Register Here
- Choose Sam Houston State University as the Participating Institution
- Complete questions 1-7
- Click Submit
- Complete the necessary required Member Information
- Select your Curriculum: i.e., SHSU Human Subjects if conducting research involving work with Human Subjects or SHSU Animal Welfare if conducting research involving work with Animal Subjects
- Click Submit
- Check No to continue with your current institution
- You should be at your Main Menu at this point, and you can begin your course(s)
Q: Who do I contact with questions regarding Compliance (CITI, IRB, IACUC, or Biosafety?
A: Sharla Miles, or phone (936) 294-4875
Q: Who is required to complete CITI training?
A: Any PI (faculty, staff, or student) who is applying for and/or receiving federal funding
Q: Who do I contact to regarding ORSP workshops offered during the academic year?
A: Christi Walters, or phone (936) 294-1708
Q: I have an agency/company/individual interested in funding my work. What is the first step?
A:
- Assistance in developing the written portion of the proposal, formulating ideas, as needed: Delia Gallinaro, or phone (936) 294-3760
- Assistance with budget development, proposal routing, proposal submission: Dee Myall, or phone (936) 294-4032 (Due to the fact that the award will be made to the University and not to the PI, University policy requires the proposal to be reviewd and approved before it is submitted.)
Q: Why am I required to submit my proposal through ORSP?
A: Proposals must be routed so that the signatures of the researchers and the Chair/Dean can be obtained. Your Chair/Dean provides the technical review of the proposal. Your Chair/Dean also needs to know how much time you are proposing to commit to research and to approve any release time or reduction in teaching load. Your Chair/Dean must approve any cost-sharing or matching funds prior to submission.
In addition, the federal government has rules that educational institutions must follow in the costing of their proposals. Some costs are allowable and others are not. There is also a requirement to be consistent in the way that costs are proposed and reported. ORSP will prepare your proposal budget according to the federal or other sponsor's general guidelines, the specific requirements of the program and according to SHSU policies and procedures.
Q: Why do I need ORSP to prepare/verify my budget?
A: ORSP will verify that proper salaries/wages, fringe and indirect are appropriately calculated before a proposal is submitted. This should prevent any miscalculations affecting your bottom dollar. In addition, ORSP will identify which standard budget categories are appropriate for your proposed funding. This will ensure accuracy when post-award personnel are notified of your award and loads your funds into the Grant Accounting System.
Q: What is the signature process for the proposal routing form?
A: The signature process for the proposal routing form is as follows:
- PI(s)' and Co-PI(s)' Department Chair(s) Dean(s)
- ORA
B: ORA will obtain the remaining signatures:
- ORSP (applies to all proposals)
- Provost (if matching funds are involved)
- President (if over $750K)
IRB FAQ
Q: What is the new procedure for IRB approvals?
A: The University is in the process of transitioning to a new in-house application system. Until that system is fully functional, applications should be submitted via a fillable PDF form that can be accessed on this website:
NEW IRB APPLICATION [FILLABLE PDF FORM]
Once you have completed the application, click Submit. An email window will open with the completed application already attached. At this point, please take time to attach all supporting documentation for the IRB to review. The following is a list of the common files that potentially could be required for review:
- Collaborative Institutional Training Initiative (CITI) certificate
- Support Letters (i.e., other schools aside from SHSU, prison, agency, business)
- Test
- Survey
- Interview
- Phone Interview
- Form for Involving Inmates in Research
- Consent Form
- Assent Form
- Cover Letter
- Parental Consent Letter [sample letter]
Q: How can I tell the status of my IRB application?
A: To inquire about application status contact:
- Sharla Miles if your last name begins with A-M
- Peggy Ellenberger if your last name begins with N-Z
Q: How do I make changes/corrections to my application when it is sent back to me?
A: Revise your saved application, resave in the following format: Protocol number_PI Last Name_revised, and email back to SHSU IRB office via email at: Sharla Miles (if your last name begins with A-M) or Peggy Ellenberger (if your last name begins with N-Z).
Q: How can request an extension to my IRB approval?
A: You will need to submit an Amendment to your already approved IRB protocol. Click on the link below to start the Amendment process:
NEW AMENDMENT APPLICATION [FILLABLE PDF FORM] - to be completed ONLY AFTER your initial IRB application has been approved.
