Frequently Asked Questions Page
Q: I have an agency/company/individual interested in funding my work. What is the first step?
A: Contact the Office of Research and Sponsored Programs (ORSP). ORSP will assist with developing the written portion of the proposal, proofreading, and formulating ideas. To schedule a time with the ORSP to proofread proposals, please contact Sharla Miles at 294-4875 or sharla_miles@shsu.edu.
B. Contact the Office of Research Administration (ORA). ORA will assist you with budget development, proposal routing, proposal submission, and other important issues with regard to the University. Since the award will be made to the University and not to the PI, it is appropriate the University review and approve the proposal before it is submitted. Please contact Angela Fazarro at afazarro@shsu.edu or (936) 294-4862 for assistance in preparing your budget.
Q: Why am I required to submit my proposal through ORA?
A: Proposals must be routed so that the signatures of the researchers and the Chair/Dean can be obtained. Your Chair/Dean provides the technical review of the proposal. Your Chair/Dean also needs to know how much time you are proposing to commit to research and to approve any release time or reduction in teaching load. Your Chair/Dean must approve any cost-sharing or matching funds prior to submission.
In addition, the federal government has rules that educational institutions must follow in the costing of their proposals. Some costs are allowable and others are not. There is also a requirement to be consistent in the way that costs are proposed and reported. ORA will prepare your proposal budget according to the federal or other sponsor's general guidelines, the specific requirements of the program and according to SHSU policies and procedures.
Q: Why do I need ORA to prepare/verify my budget?
A: ORA will verify the proper salaries/wages, fringe and indirect are appropriately calculated before an award is made. This should prevent any miscalculations affecting your bottom dollar. In addition, ORA will identify which standard budget categories your proposed funding will fall within. This will greatly assist (and prevent many delays) when the ORA post-award personnel is notified of your award and loads your funds into the Grant Accounting System.
Q: What is the signature process for the proposal routing form?
A: The signature process for the proposal routing form is as follows:
B: ORA will obtain the remaining signatures
IRB FAQ:
Q: I have entered a new profile, how long will it take for it to be validated?
A: The profile must be validated by the Office of Research and Special Programs. This could take several days, depending upon the availability of personnel in that office. If you enter a profile on a weekend, the account may not be validated until the early part of the following week. To avoid being delayed in starting a research project, new faculty and students are encouraged to get their profiles set weeks before they are ready to submit an application. This recommendation is particularly important for students who are conducting research for a class.
Q: Where do I go to get my HPPERT certification?
A: The link to go through the certification process is: http://phrp.nihtraining.com/users/login.php. This process is done through the National Institutes of Health and is a 2-3 hour process. You will be given a certificate at the end of the training, please print this certificate and either fax (936.294.3622) a copy or email (trishaallen@shsu.edu) a copy to Trisha Allen.
Q: What is the Application Document Version Number?
A: A new submission is always identified as Version 1. If the user is submitting a revised edition, type 2 in the version box.
Q: What do I do if I do not know what my user name or password is or I forgot my user name or password?
A: Email Trisha Allen at trishaallen@shsu.edu and she can have your login credentials emailed to you.
Q: When I am reviewing an application, where is the Save button?
A: The Save button is a slow blinking gray disk in the upper left hand corner of the Reviewer Dashboard. The Save button will not start blinking until there is something that needs to be saved.
Q: How can I tell the status of my IRB application?
A: When you open the Submissions page of the application, the status of your application is listed there. If your status says, In Development, that means either it has not been submitted or it has been returned to you for changes or corrections.
Q: How can I see the comments for changes or corrections to be made to my application?
A: If you open the folder under Open on the Submission page, it will open up the Components for Initial Review page, there you can see the comments that anyone has left for you.
Q: How do I make changes/corrections to my application when it is sent back to me?
A: On the application page itself, you will need to uncheck the Complete box, make the necessary changes/corrections and then re-check the Complete box. The application will then need to be resubmitted.