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  • Spring 2011

SUMMER 2011 TERM GUIDELINES

  Registration  
University Services

 

 

Payments, Financial Aid, Tuition & Fees
Complete List of Topics Admissions

 

 

New Students
  Texas Success Initiatives(TSI)  

Registration

 

 

ADVANCE REGISTRATION BY ALPHA SCHDULE/CLASSIFICATION

All students are required to be advised and must contact the Advising Center or their Advisor. See Advisement for details. Students must have TSI Test scores or Exemptions on File before they can register. Refer to the section on the Texas Success Initiative for details.

Note: Advance Registration by Classification - Opens at 5:30 p.m. This schedule will be alphabetical by each classification. Register according to your official classification as of the twelfth class day of the Fall 2010 Term. You may register at any time after your classification and alphabetic listing opens. Please find where your last name falls in the alphabet to determine your registration period.

You may register, make schedule changes or print a copy of your schedule or fee statement at any available computer lab during regularly scheduled lab hours or from any computer off campus that has internet access.

ADVANCE REGISTRATION, REGISTRATION AND LATE REGISTRATION ASSISTANCE WILL BE HELD IN THE REGISTRAR'S COMPUTER LAB, ESTILL 331.

Fee statements and account balances may be accessed immediately at Financial System on My Sam. Payment may be made online via My Sam, by mail (Box 2273, Huntsville, TX 77341), or by cash or check at the Bursars Office from 8:00 a.m. to 5:00 p.m. (Estill 103).

Online registration may be accessed 24 hours a day during all registration periods.

All times and dates are subject to change without prior notification.

 

REGISTRATION STATUS ON MY SAM – STUDENT SELF SERVICE BANNER (SSB)

You may check your registration status in the My Sam portal for blocks.

For steps on checking your status refer to the How to Register pdf or video at: http://www.shsu.edu/~reg_www/howtoregister/#registration_instructions

You may see the following messages in your Registration Status:

  • “You have Holds which prevent registration.” This refers to anything that might keep you from registration, such as a past due account. You should go to the bottom of the screen and click “View Holds” to see the holds that are affecting your registration.

  • “Your Academic Standing does not permit registration.” This refers to Academic Suspension which has been placed on your student record with the completion of your last term and grade point average. You must see the Academic Dean for your major at the time of your Academic Suspension.

  • “Your Student Status does not permit registration.” This refers to your classification and the group assignment for the opening of registration in the term. You can refer back to the Registrar’s homepage to view the group assignments for the current registrations. ( http://www.shsu.edu/~reg_www/)

 

 

REGISTRATION ASSISTANCE

ADVANCE REGISTRATION, REGISTRATION AND LATE REGISTRATION ASSISTANCE WILL BE HELD IN THE REGISTRAR'S COMPUTER LAB, ESTILL 331.

Computers are available in General Use Labs at regularly scheduled lab times during periods of registration to students who do not need assistance. Registration Personnel will be available to assist students during Advance Registration, Registration Processing, and Late Registration. Be sure your course schedule is correct. Students will receive an "F" for any course they are enrolled in but not attending.

You can also find help on the How to Register page: http://www.shsu.edu/~reg_www/howtoregister/

 

PREREQUISITES FOR COURSES

You will be blocked from registering for a course if you do not have the prerequisite(s) or you are not currently enrolled in the prerequisite(s). At the end of each term, your schedule for the upcoming term will be reviewed; and courses for which you did not complete the prerequisite(s) or do not have a prerequisite approval for will be dropped.

 

 

COREQUISITE REQUIRMENTS FOR COURSES

What is a Corequisite? A corequisite refers to a course that is required with the registration of a corresponding accompaniment course. One instance is a lecture that requires registration in a specific lab simultaneously during registration. When you register for these courses, you will need to register for both courses (lecture and lab) at the same time, and when you want to drop one of the courses, you will be required to drop both courses (lecture and lab) at the same time. (Example is BIOL 1308 lecture/BIOL 1108 lab).

 

 

TIME CONFLICT FOR COURSES

What is Time Conflict? Time Conflict refers to the attempt to register for a course in which the scheduled class time has been previously booked with the registration of another course. In other words, you will not be able to register for two courses being offered at the same time on the same dates.

 

 

DUPLICATE REGISTRATION

What is Duplicate Registration? Duplicate Registration refers to the attempt to register for the same course twice within a term. (Example: You need to register in ENGL 1301 being offered from 8:00 a.m. – 9:00 a.m. on Mon/Wed/Fri. But then you find that an ENGL 1301 is also being offered on Tuesday/Thursday from 10 – 11 a.m. You attempt to register in the 10 – 11 a.m. course without dropping the course offered at 8 a.m. on Mon/Wed/Fri. In such cases, you will receive a Duplicate Registration message and will not be permitted to register in the second course without dropping the first.)

 

 

LINKED COURSES

What are linked courses? Linked courses refers to courses in which two sessions of the course, or in some cases two courses, are required to be registered in the same term in order to receive earned hourly credit. Example of such a course would be an Introductory Spanish lecture that also requires a lab in registration.

 

 

 

ADVANCE REGISTRATION

DATES

 

Open Advanced Registration

Mini Session

Summer I

10 Week

Summer II


1st 7 ½ week

2nd 7 ½ week

Registration Dates
(closes @ 4pm)

April 1 - May 6
(closes at
4:00 pm)

April 1 – May 6
(closes at
4:00 pm)

April 1 – May 6
(closes at
4:00 pm)

April 1 – July 1
(closes at
4:00 pm)

April 1 – April 21

April 1 – May 6

Payment Deadline
5:00 p.m.

Friday,
May 6

Friday,
May 6

Friday,
May 6

Friday,
May 6

Thursday, April 21

Monday, June 13

 

All times and dates are subject to change without prior notification.

 

 

PAYMENT

Advance registration cash/check/pin debit payments are due in the Bursar's Office by 5:00 p.m. on the due date. Online credit card and E-Check payments can be made until 10:00 p.m. on the due date.  Student’s schedules will be deleted for non-payment if payment is not received by the due date.

Payment will be accepted beginning the day you register for courses.  The payment deadline is May 6, 2011 for the summer term.

Students who have been awarded financial aid my check Financial Aid within Self Service Banner to confirm their payment due date.

You can check the status of your aid file through Banner Self Service. For instructions on checking your financial aid status: http://www.shsu.edu/~sfa_www/pdf/scheduleprotect.pdf 

For questions about student balances, please contact the Bursar’s Office at 936-294-1087 or email us at Studentaccounts@shsu.edu.

 

  • SUMMER BILLING CHANGES
    • Summer I and Summer II are no longer billed separately and no longer have separate due dates.  Students will only receive one billing statement for all summer courses whether enrolled in Summer I and/ or Summer II courses. 
    • Account Summaries by Term will provide account balances may be accessed through the Student tab within SSB by linking to Student Accounts.  Students may also access their Student Account Center within SSB to make payments, set up authorized users, view EBills, and more.
    • Online payments for summer can be accessed through a link within SSB (Self Service Banner).  Parents may pay online for summer through the Authorized User link found on the Bursar’s Office Website (http://www.shsu.edu/~csh_www/). Students must set up new authorized user accounts beginning summer 2011 in order for a parent or authorize user to retain access to the student account for summer 2011 or future semesters.
  • PAST DUE ACCOUNT BALANCE
    • If you have a past due account balance from spring 2011 or prior semesters, you will need to log into Sam Web to make a payment or come to the Bursar’s Office and let them know that you are paying for Spring 2011 or prior year charges.
    • Parents may pay past due balances online by accessing the Parent Page link found on the Bursar’s Office website (insert link). On
    • Once the prior terms balance is paid, the past due hold will take 24 hours to update on your account within Banner.  Once your account has been updated, you will be allowed to register for the Summer or Fall term.
    • You must make payment by cash, check, or credit card (MasterCard/American Express) by the published payment deadline to retain your class schedule. Payment will be accepted beginning the date you register. The deadline for payment is April 21 for the first 7 ½ week part of term, May 6 for Mini Session, May 27 for Summer I and 10 Week courses and July 1 for Summer II.  Installment plans are not available for the Summer Term.  If you are protected by financial aid your payment date may be different.  Please check your financial aid status on Student Self Service Banner (SSB) on My Sam.  Some parts of the term (POT) may not be protected by financial aid and you may be required to make a full payment prior to your financial aid being applied. 
    • Students who have been awarded financial aid for the upcoming semester will need to apply their financial aid by May 27, 2011 for the 10 week part of term and summer I part of term.  For the Summer Session II part of term, students will need to apply their aid by July 1, 2011.  Please check your fee statement for due date.
  • NOTICE OF INTENT TO CONVERT CHECK PAYMENTS TO ACH
    • In an effort to reduce processing costs, the Bursar's Office will begin processing paper checks electronically effective 05/01/2011. If you deliver a check in-person, mail it to the University, or place it in any of our drop box locations, your paper check will be converted to an electronic Automated Clearing House (ACH) transaction. For your reconciliation purposes, these checks will now appear on your monthly bank statement as an Electronic Debit.
    • If for any reason, you do not wish your check to be converted to an electronic debit, please email bursar@shsu.edu. Be sure to include the amount of the check, the check number, the name on the check, and the name and ID number of the student receiving benefit of the check Notifications received after a check has been converted to ACH cannot be honored.

 

 

REGULAR REGISTRATION

DATES

Open Regular Registration

Mini Session

Summer I

10 Week

Summer II


1st 7 ½ week

2nd 7 ½ week

Registration Dates
(closes @ 4pm)

May  8-
May 12

May 8 -
May 31

May 8 -
May 31

May 8 -
July 5

April 18 –

April 21

May 8 – June 13

Payment Deadline
5:00 p.m.

May 12

May 27

May 27

May 27

Past Due

May 27

All times and dates are subject to change without prior notification.

 

 

PAYMENT

Regular Registration cash/check payments are due in the Bursar's Office by 5:00 p.m. on the due date. Online credit card payments can be made until 10:00 p.m. Student’s schedules will be deleted for non-payment.

 

LATE REGISTRATION

DATES  

Open Regular Registration

Mini Session

Summer I

10 Week

Summer II


1st 7 ½ week

2nd 7 ½ week

Registration Dates
(closes @ 4pm)

May 13

June 1 – June 2

June 1 – June 2

July 6 –

July 7

April 22 – April 25

June 14 – June 15

Payment Deadline
5:00 p.m.

May 13

June 6

June 6

July 1

May 6

June 15

All times and dates are subject to change without prior notification.

 

PAYMENTS & SCHEDULE CHANGES

AFTER CLASSES BEGIN, SCHEDULE CHANGES MAY BE MADE UNTIL:

  • May 13, 2011 for the Mini-Session,

  • June 2, 2011 for Summer Session I and the 10 Week term, and 

  • July 7, 2011 for Summer Session II.

AFTER THAT DATE, ONLY DROPS MAY BE PROCESSED ONLINE.

Make sure your schedule is correct. You will receive an "F" on your transcript for any course you are enrolled in, but not attending.

 

PAYMENTS OF ADDITIONAL TUITION AND FEES

Students are responsible for making an additional tuition and/or fees payment if they:

1. Process a Schedule Change (drop/add) after making an initial tuition payment. They will owe additional tuition and/or fees because they increased term credit hours by adding a lab or other fee.

2. Have Past Due Charges. This includes non-paid charges from prior semesters - police, library, health center, residence life/dining etc., that are posted to an account after the Summer/Fall Fee Statements are available, past due amounts will be deducted from a student’s payment before applying the balance of the payment to Fall tuition, housing and dining charges leaving an additional tuition and fee payment due immediately. If a student is on the installment pay option plan, 50% of the total tuition/fees are due by the payment deadline in addition to any past due charges.

Tuition/fees that have not been completely paid will result in ALL of your courses being dropped from your schedule. Fee statements will not be mailed.

Students who received funds through the Financial Aid Office must check with that office to determine if funds are available to cover the additional tuition and/or fees due. If you drop and add the same number of term hours, there may not be additional tuition/fees due, UNLESS a course requiring a lab or other fee was added, which must be paid by the deadline.

Late Registration payments can be made in the Bursars Office (cash or check only), Estill 103 from 8:00 a.m. - 5:00 p.m. or PAY online with MASTERCARD or American Express (access the Credit Card website) until 10:00 p.m.

 

 

TERM DEADLINES

 

 

Mini-Session

Summer I

10 Week

Summer II

 7 ½ week

Last day to drop a Class with a 100% Refund (Does not apply to only class.  Closes at 5:00 p.m.)

Mon., May 16

Mon., June 6

Thurs., June 9

Mon., July 11

7 ½ (a) April 28

7 ½ (b) June 20

Drop classes online Receive Grade of "Q" (closes at 5:00 p.m. on last day

May 17 –

May 23

June 7 –

June 17

June 10 –

July 20

July 12 –

July 20

7 ½ (a) April 29 – June 10

7 ½ (b) June 21 – July 20

Refund Schedule for Resignation (dropping all classes on schedule)

 

Mini Session Refund schedule will also apply to dropping a mini session course if the student has a summer I schedule

 

Must be received by 5 pm on deadline date

100% thru May 12

 

80% May 13

 

50% May 16

 

No refund thereafter

 

100% thru May 31

 

80% June 1 – June 3

 

50% June 6 - June 8

 

No refund thereafter

100% thru
May 31

 

80% June 1 - June 7

 

50% June 8 - June 14

 

No refund thereafter

100% thru July 5

 

80% July 6 -  July 8

 

50% July 11 - July 13

 

No refund thereafter

7 ½ (a)

100% thru April 21

80% April 22 – April 27

50% April 28 – May 3

No refund thereafter

7 ½ (b)

100% thru      June 13

80% June 14 – June 17

50%  June 20 – June 23

No refund thereafter

 

 

 

Last Day to Resign with a Refund

 

 

May 16

June 8

June 14

July 13

7 ½ (a) May 3

7 ½ (b) June 23

Resign with a "W"

(Must be received by 5 pm on deadline date)

 

May 17 – May 26

June 7 – June 29

June 10 – August 2

July 12 – August 2

7 ½ (a) April 29 – June 10

7 ½ (b) June 21 – August 2

 

Summer I/II - Students have the 1st and 2nd class days to add classes to their schedules online. The 3rd and 4th days require a Student Class Schedule Change Form signed by the Department Chair.

All times and dates are subject to change without prior notification.

 

 

 

REGISTRATION INSTRUCTIONS (MY SAM - STUDENT SELF-SERVICE BANNER)

You can find help with registration on the How to Register page: http://www.shsu.edu/~reg_www/howtoregister/

Fee statements can be printed at MySam starting immediately. Fee statements will not be mailed.

Register according to your official classification as of the twelfth class day of the Spring 2011 semester. You may register at any time after your classification and alphabetic listing opens.

You may register, make schedule changes or print a copy of your schedule or fee statement at any available computer lab during regularly scheduled lab hours or from any computer off campus that has internet access.

 

 

SCHEDULE CHANGES (ADDING/DROPPING CLASSES)

You can find instructions for adding and dropping classes on the How to Register page: http://www.shsu.edu/~reg_www/howtoregister/

REFER TO THE "PAYMENT OF ADDITIONAL TUITION/FEES" SECTION FOR FURTHER INFORMATION.

If you process schedule changes on Self Service Banner (My Sam), ALWAYS verify your schedule to be sure the appropriate changes were processed. Students who fail to properly drop a class will receive a grade of "F" for the course. YOU CANNOT DROP YOUR ONLY CLASS YOU MUST RESIGN.

Students may make schedule changes by accessing SSB (My Sam) on the Internet. After classes begin, SSB (My Sam) is available until June 2 for Summer Session I and 10 week terms and July 7 for Summer Session II for dropping and adding courses. After this date, classes may be dropped online until June 17 for Summer Session I or in the Registrar's Processing Office, Estill 331 from June 20 through the last day to drop, June 29 @ 5 pm for Summer Session I with the Drop Request Form that requires the professor’s approval.   Summer Session II courses may be dropped online until July 20 or in the Registrar’s Processing Office, Estill 331 from July 21 through August 2, 2011 @ 5 pm with the Drop Request Form that requires the professor’s approval. No schedule changes may be made after the deadline specified in the Academic Calendar. A course dropped after the stated deadline is entered on the student's permanent record with a grade of "F."

 

 

LIMITATION OF Q DROPS

Students will be allowed to drop (Q-drop) no more than five classes during their academic career at Sam Houston State University. Classes that are dropped prior to the 12 th class day will not be included in this calculation. Students who have used their limit of five Q-drops will need to petition their respective dean to drop a class. If the dean refuses to grant permission to drop a class, a student will be required to remain in the class.

This policy will take effect with the start of the Fall 2004 semester. Any drops accumulated prior to the Fall 2004 will not be included in this calculation, nor will Q-drops from other universities.

Under section 51.907 of the Texas Education code, "an institution of higher education may not permit a student to drop more than six courses, including any course a transfer student has dropped at another institution of higher education." This statute was enacted by the State of Texas in spring 2007 and applies to students who enroll in a public institution of higher education as first-time freshmen in fall 2007 or later. Any course that a student drops is counted toward the six-course limit if "(1) the student was able to drop the course without receiving a grade or incurring an academic penalty; (2) the student's transcript indicates or will indicate that the student was enrolled in the course; and (3) the student is not dropping the course in order to withdraw from the institution." Some exemptions for good cause could allow a student to drop a course without having it counted toward this limit, but it is the responsibility of the student to establish that good cause.

Any college student affected by this statute that has attended or plans to attend another institution of higher education should become familiar with that institution's policies on dropping courses.

Policies and procedures for implementation of this statute are being developed and will be published as soon as they are available. 

 

 

RESIGNATIONS

To resign (withdraw from all your classes) from the University, you must notify the Registrar's Office, Estill Bldg. 331, and process a Resignation Request in person, by mail (Box 2029, Huntsville, TX 77341) or fax (936) 294-1737. The Resignation Request must have a written signature and becomes effective the date received by the Registrar's Office. This is the date which is used for determining any refund. You may access a Resignation Request on the web. The student is responsible for clearing all debts owed to the university.

Students who fail to officially resign from the university will receive the grade of "F" for each course in which they are enrolled. If you are enrolled in only one class you must resign. Students who resign must reapply in the Admissions Office if they intend to return to the university. The last day to resign without a mark of "W" are February 3, 2011 for the Spring Term. The last day to resign is May 6, 2011 for the Spring Term.

If you are a financial aid student and resign, you may be responsible for repayment of certain types of financial aid received during the term. Access this link: http://www.shsu.edu/~fao_www/refundpolicy.html for more information on the Return of Title IV Funds Policy.

NOTE: Students may not drop a course or resign after the final exam has been administered for that course, regardless of whether the final exam has been taken. If a course is dropped after the final exam was administered, the course grade will be changed to a grade of "F".

REFER TO TUITION AND FEES REFUND POLICY FOR REFUND SCHEDULE AND POLICY

 

 

STUDENTS PLACED ON PROBATION

Students placed on probation at the close of Spring 2011 who do not see an advisor to have their Probation Advisement Block removed by 4:00 p.m. Tuesday, May 31, will have their class schedule deleted. They must be advised/re-advised before they will be allowed to re-register. Please review procedures below:

To assist students in achieving academic success, Sam Houston State University is adding the following provisions to the Academic Advisement Procedures.

  1. Students who advance register for the Spring Term and are subsequently placed on probation at the close of the Fall Term must be advised. Students who were advised prior to being placed on probation must be re-advised.
  2. Students placed on probation will not be able to process schedule changes, pay their tuition/fees or apply financial aid until a "Probation Advisement Block" has been removed by an advisor.
  3. Students placed on probation must be advised or re-advised by 4:00 p.m. the day prior to the first class day - refer to Academic Calendar for appropriate dates. Students who have not had the "Probation Advisement Block" removed by that date will have their class schedules deleted, and they must be advised/re-advised before they will be allowed to re-register.

Students who need Probation Advising should contact the SAM Center (Student Advising & Mentoring Center), (936) 294-4444, or their academic advisor.

 

STUDENTS PLACED ON SUSPENSION

Students who register for the Summer and are subsequently placed on suspension at the close of the Spring 2011 Term will have their Summer schedules deleted on May 31, 2011 if they have not been readmitted by their dean. Readmission from suspension must be approved by the appropriate academic dean. The petition for readmission must be made in writing and supported by a transcript of all college work completed at Sam Houston State University.

If the academic dean allows the student to re-enroll prior to the May 31, 2011 deadline, the student will not have to re-register for his/her courses. If the students schedule is deleted and has already paid tuition and fees, the Bursar’s Office will process a refund.  

 

 

WRITING ENHANCED COURSES

A writing enhanced course is one in which fifty percent or more of the student's grades are based on written assignments. Beginning freshmen are required to complete six writing-enhanced courses before graduation: English 164, English 165, two courses in the major, and two additional courses in any discipline. The letter W, which stands for writing enhanced, will appear after the designated courses, e.g., SED 480W.

 


 

Admissions

 

ADMISSIONS - UNDERGRADUATE

Undergraduate students should apply for admission to the Undergraduate Admissions Office located at Estill 112. Graduate and Post Baccalaureate students should apply for admissions to the Graduate Studies Office in ADM203.

 

DEADLINES FOR APPLYING

Fall

August 1

Spring

December 1

Summer I

May 15

Summer II

June 15

 

ADMISSIONS SCORE REQUIREMENTS

H S Standing

ACT

SAT I

Top 10% of Class

No minimum

No minimum

11% - 25%

17

850

2nd Quarter

19

930

3rd Quarter

22

1030

4th Quarter

25

1140

 

POLICY

A $40 non-refundable application fee is charged for all new students.

The Texas Common Application may be accessed online. Former students will pay $10.00 reapplication fee. There is also a $10.00 late fee charged for applying after the deadline. To be admitted to Sam Houston State University the following items must be on file in the Admissions Office:

  1. Application for admission
  2. Satisfactory evidence of high school graduation, including rank and date of graduation
  3. Official high school transcripts
  4. Official transcripts of all college level work taken at other institution(s).

Admission Policy for Beginning Students - A beginning student must graduate from an accredited high school, take the ACT or SATI, and meet one of the following requirements:

  1. Meet score requirements on the ACT or SAT according to high school standing, or
  2. Complete 12 hours of transferable credit from an accredited college or university with a minimum 2.0 GPA

Sam Houston State University will accept qualified students who meet the qualifications stated in the General Information section of the Undergraduate Catalog.

 

EARLY ADMISSIONS PROGRAM AND FULL-TIME EARLY ADMISSIONS REQUIREMENTS

Refer to the General Information section of the Undergraduate Catalog.

International Students: Refer to the General Information section of the Undergraduate Catalog.

 

TRANSFER STUDENTS

Transfer students must submit an application, $35 application fee and an official transcript(s) from each college/university previously attended. They must transfer in with 12 credit hours or more and at least a cumulative 2.0 GPA. Transcript(s) sent by EDI (Electronic Document Interchange) are preferred. Sam Houston State University’s FICE code for EDI is #003606.

Students who are on suspension from another college or university are not eligible for admission to Sam Houston State University.

Transfer Credit from a Junior or Community College: Sam Houston accepts from accredited junior/community colleges a maximum of sixty-six (66) academic hours plus four (4) hours of physical education activity for a total of seventy (70) term hours. Students must have a cumulative 2.0 GPA. Courses taken at a junior or community college cannot transfer as advanced hours.

 

FORMER STUDENTS

Former students who miss a Fall or Spring Term or resign during a term must reapply for admission. Former students who attend another institution after attending SHSU must submit a transcript(s) of their record and an application to the Admissions Office before they can re-enter.

 

ACADEMIC FRESH START

Senate Bill 1321 entitles Texas residents, at the time of admission to public institutions of higher education, the option not to count course undertaken ten or more years prior to admission. You may not choose which credit hours are to be counted or to be ignored. All college hours ten or more years old are either counted or ignored. For more information, contact the Office of Undergraduate Admissions, (936)294-1828.

 

ADMISSIONS GRADUATE/POST–BACCALAUREATE STUDENTS

Graduate students (degree seeking and non-degree seeking) entering the University for the first time or former graduate students returning to school after missing one term or more must re-apply for admission in the office of Graduate Studies (ADM 203). Application for admission must be approved by the appropriate academic dean.

College of Sciences Dr. Jaimie Hebert LDB 200A 936-294-1401, 936-294-1327

College of Business Administration Dr. Leroy Ashorn SHB 103B 936-294-1246, 936-294-1254

College of Criminal Justice Dr. Vincent Webb CJC A216 936-294-1640

College of Education Dr. Genevieve Brown TEC 214 936-294-1101

College of Humanities and Social Science Dr. John de Castro CHSS 290 936-294-2200

College of Fine Arts and Mass Communication, Dr. Dana Nicolay PAC 190 936-294-2771

 

 


 

New Students

 

THE FIRST YEAR EXPERIENCE PROGRAM

The First Year Experience Program includes a variety of courses and support services designed to help first year students make a successful transition to the demands of university life. The program is of a volunteer nature providing students academic and selected non-academic support services dedicated to addressing issues common to first students. The program is comprised of options such as orientation sessions, freshman seminars (SAM 136), residential and non-residential cohort groups and learning communities, academic centers/tutorial, personalized academic advising counseling and mentoring and career guidance.

 

STUDENT ADVISING AND MENTORING CENTER (SAM CENTER)

Located in the College of Humanities and Social Sciences Building, Room 170, the SAM Center offers academic counseling and enrichment services to all undergraduate and graduate students. The Student Advising and Mentoring Center is a resource dedicated to helping students adjust to academic life at Sam Houston State University. The Center offers advising aid (see Academic Advising), with time management and/or study skills, career testing, tutoring and workshops with an array of academic and technological resources. The SAM Center can be contacted by e-mail at samcenter@shsu.edu or by telephone- (936) 294-4444. For more information refer to the Catalog.

 

Academic Advisement:

STUDENTS SUBJECT TO ACADEMIC ADVISEMENT

Students subject to Academic Advisement will report to the Student Advising and Mentoring Center (SAM center) to consult with an academic advisor. Students who are classified as “General Studies” students, i.e., no declared major, will also be advised in the SAM Center. Students who have declared a major will be advised in either the Center or assigned within their department/program.

 

ACADEMIC ADVISEMENT BEGINS

Students in the following categories are subject to Academic Advisement prior to registration.

  • All students whose current overall SHSU GPA is BELOW 2.5
  • All students who do not have a SHSU GPA (new freshmen and new transfer students)
  • All students with 90+ hours
  • All students subject to The Texas Success Initiative (formerly TASP) regulations.

All students placed on probation at the close of the current term must be advised/re-advised.

ACADEMIC ADVISORS ARE AVAILABLE AT THE SAM CENTER
All students are encouraged to see an advisor.

Each student subject to Academic Advisement must be advised prior to Advance Registration. Students subject to Academic Advisement will not be permitted to register until they have been advised.

To assist students in achieving academic success, Sam Houston has added the advising/re-advising of students placed on probation to the Academic Advisement Procedures. See the section Students Placed on Probation for more details.

Academic advisors are available for all students' benefit. Contact them for academic assistance. Contact your Academic Advisor, the SAM Center or refer to the current Undergraduate/Graduate Catalog to make sure the courses you select meet your degree requirements.

The Advisement Period starts Tuesday, March 1, 2011, and is ongoing during all periods of registration. Students must have taken either the THEA, ACCUPLACER, ASSET, or COMPASS Test scores or Exemptions on file before registering.

 

 

NEW STUDENT ORIENTATION

Freshman and Transfer Students: New student orientation programs are designed to assist incoming freshmen and transfers with the transition to Sam Houston State University. Each program is designed for the diverse needs of students and their families. All incoming freshmen MUST attend summer orientation. This includes students with dual credit hours. Students are encouraged to get academic advising and register for classes before attending summer orientation.

Please refer to the Orientation web site for further details www.shsu.edu/orientation

 


 

Texas Success Initiative (TSI)

  • For information on TSI, please visit the TSI website: click here

 


 

Payments, Financial Aid, Tuition & Fees

 

FINANCIAL AID

APPLYING FOR FINANCIAL AID

To apply for Financial Aid at SHSU, complete the Free Application for Federal Student Aid (FAFSA) and forward it to the Federal processor. The FAFSA form may be obtained from your high school counselor, a financial aid office at any college or university or completed online at www.fafsa.ed.gov. Additional applications or other data forms may be required depending on the individual college or university.

If you do not qualify for assistance under any of the need-based programs, there are alternative programs. Unsubsidized Federal Stafford Loans are available to undergraduate and graduate, dependent and independent students. The Parent Loan for Undergraduate Students (PLUS) is available to undergraduate, dependent students.

 

PROCESSING

All financial aid students awarded aid prior to the payment deadline and scholarship recipients for whom the financial aid office has received "official communication" of the scholarship prior to the payment deadline will have their Advanced Registration Class Schedule protected until 5:00 p.m., May 27, 2011 for Summer Session I and 10 Week term (payment for the Mini-Session is due May 6 and is not protected by Financial Aid), and July 1, 2011 for Summer Session II.

All other students must make a payment to the University Bursars to preserve their Advance Registration schedule by the payment deadline, 5:00 p.m., May 6 for the all parts of the Summer term.  Students who do not pay will have their class schedule deleted and must re-register when registration opens.

Waivers and third party billing during Advance Registration is handled by the Bursars Office in Estill Room 103 as soon as fee statements are available. This includes Texas Rehab, Veterans Rehab, Nucor, Jim Collins, ROTC, Hazlewood veterans, Blind and Deaf students, Texas Tomorrow Fund and certain foreign students whose fees are paid by other countries. For more information on third party billing or outside scholarships refer to SCHOLARSHIPS.

 

 

SCHOLARSHIPS

All financial aid students awarded aid prior to the payment deadline and scholarship recipients for whom the financial aid office has received "official communication" of the scholarship prior to the payment deadline will have their Advanced Registration Class Schedule protected

All other students must make a payment to the University Bursar's to preserve their Advance Registration schedule by the payment deadline for the Summer to be officially enrolled at Sam Houston State University. Students who do not pay will have their class schedule deleted and must re-register when registration opens.

For more information on third party billing or outside scholarships refer to Outside Scholarships.

Late Registration: Residual funds will be made available to you through BearkatOne.com based on the preference you have selected.

 

 

 

FEE STATEMENTS

Account balance and fee statements can be accessed on My Sam starting immediately upon the completion of your registration. You must pay by the payment deadline of your registration period. If you do not, your schedule will be deleted and you must re-register at the next registration period. Students receiving financial aid who register during Advance Registration should verify their schedule has been protected.  Questions regarding the protection of your schedule should be directed to the Financial Aid Office.

 

 

TUITION AND FEES

The Tuition and Fees Schedule can be accessed at http://www.shsu.edu/~csh_www/SemesterPaymentDates.html

 

SPECIAL FEES

All Lab Fees - $8.00 per lab

General Property Deposit - $10.00 (one time refundable charge)

Online Degree Course - $101 per term credit hour. The Student Service/Medical/Student Center/ Recreational Sports are waived, if only online courses are taken and each course is charged the fee.

University Center Fee - per term credit hour (in addition to the regular tuition and fees)  
Summer 2011- $50,
Fall 2011 - $50

Dietetic Intern Program - $300

Correspondence Courses -  
Summer 2011- $240
Fall 2011 - $270

Music Private Instruction - $30.00/hr ($75 max/course) courses have "X" suffix

Audit Fee - $50.00 per course (non-refundable)

 Residents over age 65 are exempt from Audit Fee Only

 

RECORDS FEES

A mandatory fee paid each term that a student attends SHSU. The fee covers five official transcripts per term as long as the student is currently enrolled and five official transcripts for one year after receiving a confirmed degree from SHSU. This fee also eliminates the drop/add fees and late registration fees beginning with the Fall Term 2007.

 

TUITION FOR EXCESSIVE UNDERGRADUATE HOURS

Undergraduate students initially enrolled after the Fall 1999 Term through the Summer of 2006 that exceed by more than 45 hours the number of hours required for their degree at a Texas public institution of higher education and students initially enrolled beginning the Fall 2006 Term that have exceeded by more than 30 hours the number of hours required for their degree at a Texas public institution of higher education may be charged at a higher rate of tuition for those excess hours. For more information refer to "Tuition for Excessive Undergraduate Hours".

 

TUITION FOR COURSES TAKEN MORE THAN TWICE

Section 50 of Article III, House Bill 1, 78 th Legislative Session (the General Appropriations Act) directs the Texas Higher Education Coordinating Board to delete term credit hours for formula funding when the courses are attempted more than twice since September 1, 2002.

Effective with the Fall 2004 Term, The Texas State University System has authorized Sam Houston State University and all other components, to charge students the statutory tuition up to the non-resident rate as calculated by the Texas Higher Education coordinating Board if the student is attempting the course for the third time (or beyond).

 

TUITION REBATES FOR CERTAIN UNDERGRADUATES

Texas residents who attempted no more than three hours in excess of the minimum hours required for their degree may be eligible for a tuition rebate of up to $1000. Students must apply for the rebate prior to receiving their baccalaureate degree in the Office of the Registrar. For more information refer to "Tuition Rebates for Certain Undergraduates".

 

HOPE SCHOLARSHIP INCOME TAX CREDIT AND LIFETIME LEARNING TAX CREDIT

As of January 1, 1998, taxpayers (students or their parents) may be eligible to claim a non-refundable Hope Scholarship Tax Credit against their federal income taxes. The Hope Scholarship Credit may be claimed for the qualified tuition and certain related expenses (not housing/dining) of EACH student in the taxpayer's family (i.e., the taxpayer, the taxpayer's spouse, or an eligible dependent) who is enrolled at least halftime in one of the first two years of post secondary education and who is enrolled in a program leading to a degree, certificate, or other organized educational credential. The credit that may be claimed varies, depending on the family and student financial situation, but may be as much as $1,500 for a freshman or sophomore.
Another tax credit known as the Lifetime Learning Credit applies to junior, senior and/or graduate students enrolled at least halftime in an institution of higher education. Congress has established that the Lifetime Learning Tax Credit begins for payments made after July 1, 1998.

For more information, refer to Hope Scholarship Income Tax Credit And Lifetime Learning Tax Credit.

 

PAYMENT OPTIONS

Effective August 1, 2010, SHSU will charge a convenience fee for student accounts receivable credit card payments.

However, students and their parents or benefactors have multiple options for making payments due to SHSU without a convenience fee being assessed. Payments can be made online via ACH (e check), or in person via paper check, cash, money order, or pin debit card.

For those who need or desire the convenience of paying by credit/debit card, SHSU will accept these payments via web only with a fee of 2.75%. SHSU will accept Master Card and American Express. The assessed fee will appear as a separate transaction on payer's credit card statement. As of August 1, 2010, Visa credit cards will no longer be accepted for payments.

Again, credit card transactions will no longer be accepted at the Bursar's office for student accounts receivable. Persons wishing to make payments with a credit card must do so via the web.

For further information on payment options, payment processing and due dates, refer to Financial System.

  • PAY BY INTERNET With AMERICAN EXPRESS or MASTERCARD
  •  (access the Credit Card website)
  • PAY BY MAIL (INCLUDE SHSU STUDENT ID NUMBER)SHSU, BOX 2273,  HUNTSVILLE, TX 77341
  • PAY BY CASH/CHECK IN BURSARS OFFICE IN ESTILL 103 MONDAY - FRIDAY, 8:00 A.M. to  5:00 P.M.
  • Direct Payment Questions to the Bursars Office (936) 294-1083

 

 

PAYMENT AND FINANCIAL PROCESSING

For registration, students should report to the Estill Building to process their financial aid, or to pay their tuition and fees.

 

PROCESSING STATIONS

All student paying for tuition and fees or processing financial aid should report to the Estill Building.  After all tuition, fees and other institutional charges have been paid, if there is a balance of funds due to you, your residual funds will be sent through your OneCard Account to you. If you do not already have a OneCard, report to the OneCard Office in the Estill building, second floor suite 230, to have an I.D. Card processed. You must present a valid driver's license or other picture I.D.


Payment and financial aid processing at the Estill Building

1. Go to the Residence Life station if you need assistance with housing and food contracts.

2. Financial Aid Students, including those with a past due balance, should go to the Financial Aid Office.

3. Payments can be made in the BURSAR'S OFFICE. Use the amount shown as "total fees currently due" on the fee statement. For payments made by check, please include: your SHSU student ID #, driver's license #, local address and phone number. Cash/check payments may be made in person in the Bursar's Office. You can pay your tuition with MASTERCARD or American Express online.

4. Parking permits can be picked up at the University Police Station located at the Sam South Center (2424 Sam Houston Ave), phone: 936-294-1794.

 

TUITION AND FEES REFUND REGULATIONS

A student enrolled in Sam Houston State University may receive a refund of tuition and fees for dropping a class or resigning.  Refund policies were established by Senate Bill No. 604 of the 65th Legislature and adopted by the Board of Regents, Texas State University System, in August of 1977 and by the applicable federal regulations dealing with first term financial aid students.

Refunds and credits from one department will be applied to any other outstanding balances in other departments. Any remaining refund will be available to you based on the preference you have selected through BearkatOne.com. The University may refund tuition and fees paid by a sponsor, donor or scholarship to the source rather than directly to the student who has withdrawn if the funds were made available to the University.

 

DROPPING COURSES

Dropping Courses - A student who drops one or more courses for any given term, but remains enrolled in at least one course for the remainder of the semester as a student at this University may be eligible for refunds. There is a 100% refund (does not apply to students dropping to "0" hours.) for dropping classes for the first 4 class days for Summer Sessions. Drops must be processed on My Sam by 11:59 p.m. on the day of the deadline to receive a refund.

Students may drop courses online without the grade of "F" before taking any final exams until 5:00 on June 17th for Summer Session I and July 20th for Summer Session II and 10 Week Courses. 

To process a "Q" drop after the online drop closes, students must come to the Registrar's Office located in the Estill Bldg., Rm. 331 with the Drop Request form with the professors signature, between the hours of 8:00 a.m. and 5:00 p.m. by June 29th for Summer Session I and August 2nd for Summer Session II and 10 Week Courses. Drops must be processed by 5:00 on the day of the deadline. The Drop Request form will not be processed without the professor’s signature. 

 

 

SPECIAL NOTE REGARDING DROPPING COURSES

(Under section 51.907 of the Texas Education code, "an institution of higher education may not permit a student to drop more than six courses, including any course a transfer student has dropped at another institution of higher education." This statute was enacted by the State of Texas in spring 2007 and applies to students who enroll in a public institution of higher education as first-time freshmen in fall 2007 or later. Any course that a student drops is counted toward the six-course limit if "(1) the student was able to drop the course without receiving a grade or incurring an academic penalty; (2) the student's transcript indicates or will indicate that the student was enrolled in the course; and (3) the student is not dropping the course in order to withdraw from the institution." Some exemptions for good cause could allow a student to drop a course without having it counted toward this limit, but it is the responsibility of the student to establish that good cause. Any college student affected by this statute that has attended or plans to attend another institution of higher education should become familiar with that institution's policies on dropping courses. Policies and procedures for implementation of this statute are being developed and will be published as soon as they are available.)

You cannot drop your only class. You must resign in person, by mail ( P.O. Box 2029, Huntsville, TX 77341), or by Fax (936/294-1737). Be sure to include your SAM ID or social security number and a written signature.

 

 

Counting Class Days For Refunds

Class days are University class days, not the number of days an individual class meets. Class days are to be counted from the first class meeting of on-campus daytime courses as indicated in the Academic Calendar.


Students who receive Title IV aid in the form of a Pell Grant, Supplemental Educational Opportunity Grant, Federal Stafford Loan or PLUS Loan and resign on or before completing 60% of the term will be required to repay the percentage of unearned financial aid according to the federal "A Return to Title IV Aid* formula from the 1998 Re-authorization of the Higher Education Act. The percentage of aid to be repaid to SFA programs is equal to the number of calendar days remaining in the term divided by the number of calendar days in the term.

Refunds are to be returned to lenders or program accounts in the following statutorily specified order provided the student has received funds from the account:

1. Unsubsidized Federal Stafford Loan
2. Subsidized Federal Stafford Loan
3. Unsubsidized Direct Stafford Loans
4. Subsidized Direct Stafford Loans
5. Federal Perkins Loans

6. Federal PLUS Loans
7. Direct PLUS Loans
8. FSEOGs
9. Other federal, state, private or institutional sources of aid
10. The Student


The above schedule assumes the student has paid his or her fees in full. A different schedule applies to the installment payment plan participants - the primary difference in the schedule being the requirement for the University to compute the refund based on the assumption that the full amount of tuition and fees has been collected. Therefore, it is possible, and probable, that a student in the installment plan could owe more in tuition and fees than already collected by the University. These extra amounts, if any, would be due and payable before the student would be allowed to resign from the University.

Students may determine their account balance via the Internet. They should select the "Financial System" option from the SamWeb link at the home page. (www.shsu.edu)

 

 

RESIGNATIONS/WITHDRAWALS

The student who officially withdraws from all of his/her courses for a given term from Sam Houston State University may be eligible for a refund of tuition and the specified fees, based upon the highest number of hours in which he or she is enrolled for the term.

Students that are registered for more than one part of term for Summer would not process a resignation unless they were dropping ALL classes for ALL parts of term for Summer. Students process course drops as normal.

Refunds are made in accordance with the following refund schedule:

RESIGNATION REFUND SCHEDULE

Mini Session
Prior to the First Class day – 100%, minus the $15.00 Matriculation fee
1st class day – 80%, minus the $15.00 Matriculation fee
2nd class day – 50%, minus the $ 15.00 Matriculation fee
Thereafter – No refunds  

Summer Semesters
Prior to the First Class day – 100% minus the $15.00 Matriculation fee
1st – 3rd class days – 80% refund, minus the $15.00 Matriculation fee
4th – 6th class day – 50% refund, minus the $15.00 Matriculation fee
Thereafter – No refunds

 

 

 


 

Academic Calendar (class dates, finals dates)

ACADEMIC CALENDAR

See the Academic Calendar at http://www.shsu.edu/~reg_www/academic_calendar

 

CLASS MEETING TIMES

 Meeting Times Listed Are Approximate.

M-DAY CLASSES

 

 

 

 

 

 

 

T-DAY CLASSES

1M

MOWEFR

08:00-08:50

1T

TUTH

08:00-09:20

2M

MOWEFR

09:00-09:50

2T

TUTH

09:30-10:50

3M

MOWEFR

10:00-10:50

3T

TUTH

11:00-12:20

4M

MOWEFR

11:00-11:50

4T

TUTH

12:30-01:50

5M

MOWEFR

12:00-12:50

5T

TUTH

02:00-03:20

6M

MOWEFR

01:00-01:50

6T

TUTH

03:30-04:50

7M

MOWEFR

02:00-02:50

7T

TUTH

05:00-06:20

8M

MOWE

03:00-04:20

8T

TUTH

06:30-07:50

9M

MOWE

04:30-05:50

 

 

 

10M

MOWE

06:00-07:20

 

 

 

 

 

FINAL EXAM SCHEDULE

  • Mini – Session finals will be on May 27, 2011
  • 1st 7 ˝ week session finals will be on June 12, 2011
  • Summer I finals will be on June 30, 2011
  • Summer II and 10 Week Courses will be on August 2, 2011
  • 2nd 7 ˝ week session finals will be on August 3, 2011   
  1. Degree candidates will take their exams at the regularly scheduled time.
  2. Exams for separate lab sections and lab-associated lectures will be given during the scheduled lab period or at a single night session, to be scheduled by the department chair-person.
  3. Students cannot take final examinations until all other work for the course has been completed.
  4. Special arrangements for individual final examinations may be made only with the approval of department chairs and the appropriate academic dean.
  5. Any faculty member who has been authorized to give the mark of X (incomplete) in a previous grading period should have students complete the required work.

Grades are due in the Registrar's Office no later than

  • June 13th @ 9 am for first 7 ½ week session
  • July 1st @ 9 am for Summer I and Mini- Session
  • August 8th @ 9 am for Summer II, 10 Week and second 7 ½ week session.

 

 


 

University Services (Housing, Veterans, Disabilities, Other)

 

HOUSING AND MEAL PLANS

The Department of Residence Life operates over thirty residence halls or housing units, including three apartment units for upperclassmen and families. A housing brochure which provides complete details on the residence life program at Sam Houston State University, including information regarding specific residence halls, applicable rates, an application and policies is available upon request from the Department of Residence Life, Sam Houston State University, Box 2416, Huntsville, Texas 77341. A housing application form is included with the housing brochure ad may be filed in person, by mail or by fax. A deposit of $200 is required with the application for housing. Additional information may be obtained by calling (936) 294-1812 or by visiting the Residence Life web site. Students must be already accepted for admission to the University before a housing application may be filed.

Students who graduated from high school during the current academic year are required to live on campus and purchase a meal plan. If you are a "required freshmen" your meal plan options are included in your Academic Year Freshman Contract.  

 

 

VETERANS BENEFITS

The Veteran’s Resource Center in the can assist in the processing of claims for the Montgomery GI Bill (MGIB), Chapter 30 Veteran status, Chapter 31 – Vocational Rehabilitation, Chapter 1606- Reservist and Chapter 35 Dependent. Students who were Texas residents at the time of their entry in active duty, and who have exhausted their MGIB educational benefits, should inquire about their eligibility for benefits under the Texas Hazelwood Act.

 

 

FAMILY EDUCATIONAL RIGHTS & PRIVACY ACT OF 1974 (BUCKLEY AMENDMENT)

PUBLIC NOTICE

Sam Houston State University Operational Guidelines

Under the terms of the Family Educational Rights and Privacy Act, Sam Houston State University has established the following as directory information: (1) Name, (2) Local/Home Address, (3) Major, (4) Minor, (5) Local/Home Telephone Number, (6) E-mail Address, (7) Enrollment Status, FT/PT, (8) Degrees, Diplomas, and Certificates and Date of Award, (9) Honors and Awards, (10) Classification, (11) Extracurricular Activities, (12) Birth date and Place of Birth, (13) Names and Addresses of Parents/Legal Guardians, (14) Weight, Height, and Related Information of Athletic Team Member, (15) Age, Race, Sex, and Marital Status.
The above directory information will be available for release to the general public. However, the Act states that each student has the right to inform Sam Houston State University that the above information is not to be released.

A student may restrict the release of directory information by using the Sam Web Link on our home page www.shsu.edu or submitting written notification to the Registrar's Office, Estill 331. Notification must be given prior to the twelfth class day of the Fall and Spring terms and the fourth class day of each summer term. (See Academic Calendar)

Sam Houston State University will honor the student's request to restrict the release of "Directory Information" as listed above, but cannot assume responsibility to contact the student for subsequent permission to release the information. In addition, a student's name will not be published in the Deans List, the Commencement Program, or the Honors List at Commencement, when the Buckley has been invoked. Regardless of the effect upon the student, the institution assumes no liability for honoring the student's instructions to restrict the release of "Directory Information".

 

ADDITIONAL ACADEMIC SERVICES AVAILABLE

THE WRITING CENTER

The Writing Center helps all University students, staff, faculty and community members. It was created to help individuals become better writers and develop more confidence in their writing abilities. To this end, it provides one-on-one and small group writing instruction and one-session workshops throughout the school year. It is located in the Farrington building, room 111. The Writing Center can be contacted by e-mail at WCTR@SHSU.EDU or by telephone, (936) 294-3680.

THE TESTING CENTER

The Testing Center, located in AB4, room 102, offers a variety of college entrance, vocational, state-mandated and/or placement exams including ACCUPLACER, ACT, ACT Residual, TExES/ExCET/TExMAT, THEA, THEA-QT, and TOPT testing. The Testing Center can be contacted by e-mail at test.ctr@shsu.edu or by telephone (936) 294-1025.

 

STUDENT RIGHT TO KNOW & CAMPUS SECURITY ACT OF 1990

Sam Houston State University provides this report to comply with the Students Right-To-Know and Campus Security Act of 1990. Sam Houston State University is a state-assisted institution of higher education located in Huntsville, Texas. The campus, including its agriculture facilities, consists of approximately 1,256 acres in and outside the city of Huntsville, Texas, which has a population of approximately 35,000. The university enrolls approximately 14,300 students supported by 1,100 faculty and staff.

The information about the Student Right-To-Know and Campus Security Act of 1990 can be accessed at the Student Right to Know website.

 

IMPORTANT INFORMATION ABOUT BACTERIAL MENINGITIS

This information about Bacterial Meningitis is being provided to all new college students in the state of Texas.

 

STUDENTS WITH DISABILITIES

Services for Students with Disabilities (SSD) is located in the Counseling Center and provides accommodations, counseling and adaptive technology for students with disabilities. Refer to the Counseling Center website for more details. Request help with academically related problems stemming from individual disabilities from instructors, department chairs or by contacting the Director of the Counseling Center, Lee Drain Annex, (936) 294-1720. Students may request admissions or registration assistance by calling (936) 294-1828 for the Admissions Office or (936) 294-1052 for the Registrar's Office. Parking permits and information concerning the location of parking spaces for disabled students may be obtained from the University Police Office.

 

 

COMMENCEMENT

CEREMONIES ARE HELD AT THE BERNARD G. JOHNSON COLISEUM

For all information concerning the ceremonies and graduation, please visit the Destination Graduation website at: http://www.shsu.edu/~reg_www/destination/index.html

 

 

 


 

Complete List of Topics

Registration

 

Admissions

 

New Students

 

Payments, Financial Aid, Tuition & Fees

Academic Calendar (class dates, finals dates)

 

University Services (Housing, Veterans, Disabilities, Other)

 

 

 


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