Registration/Payment/Add & Drop/Resignation Periods Summer/fall 2008

WHAT YOU NEED TO KNOW about registering

	UNDERGRADUATE ADMISSION REQUIREMENTS: (1) Application on file. (2) Official copy of a high school transcript including GPA and Class Ranking. (3) Freshmen must score: Top 10%-- no minimum ACT/SAT score, Top 11% - 25% -- 17(ACT)/850 (SAT), 2nd quarter -- 19 (ACT)/930(SAT, 3 rd quarter -- 22 (ACT)/1030 (SAT), 4th quarter --25 (ACT)/1140 (SAT). (4) Official transcripts of college-level work from other institutions on file. Students who miss a fall or spring semester, or resign during a semester must reapply. (5) A $40 non refundable application fee (check or money order) will be charged. For more information, refer to Admissions Information in the catalog. Students applying for admissions should review the information on the Texas Success Initiative. (formerly TASP) to be sure they are in compliance.
	New and transfer students (including beginning freshmen) accepted by Admissions with a 2.0 gpa may register during Advance Registration, starting March 26, 2008. Students transferring from another school must file an application and official transcript. Students currently enrolled at another institution must submit another transcript after the semester ends to update their application. Orientation Sessions are available for beginning freshmen and transfer students. FRESHMAN ORIENTATION DATES 2008 Day Date of Event Thursday - Friday June 5 - 6 Thursday - Friday June 12 - 13 Thursday - Friday June 19 - 20 Thursday - Friday June 26 - 27 Thursday - Friday July 10 - 11 Thursday - Friday July 17 - 18 Thursday - Friday July 24 - 25 Thursday - Friday July 31 - Aug 1
	TEXAS SUCCESS INITIATIVE The Texas Academic Skills Program (formerly known as TASP) has been replaced by the Texas Success Initiative. The name of the TASP Test has been changed to the THEA (The Higher Education Assessment) Test. Students subject to the Texas Success Initiative must be advised and must have TSI Test scores on file in the Registrar's Office before they can registrar for classes. For more information refer to the Texas Success Initiative on the Registrar's Office web site
	ACADEMIC ADVISEMENT: begins Monday, February 4. Students in the following categories are subject to Academic Advisement prior to registration. All students whose current overall SHSU GPA is BELOW 2.5 All students who do not have a SHSU GPA (new freshmen and new transfer students) All students subject to The Texas Success Initiative (formerly TASP) regulations. All students placed on probation at the close of the current semester must be advised/re-advised ACADEMIC ADVISORS AVAILABLE AT SAM CENTER All students are encouraged to see an advisor.
	REGISTRATION PERIODS (CLOSES AT 4:00 P.M. LAST DAY) SEMESTER ADVANCE REGISTRATION REGISTRATION LATE REGISTRATION Summer I (Mini) March 28 - May 7 May 12- May 14 May 16 Summer I March 28 - May 7 May 12- June 2 June 3 - June 4 Summer I (10 Wk) March 28 - May 7 May 12- June 2 June 3 - June 4 Summer II March 28 - June 25 June 30 - July 7 July 8- July 9 Fall March 28 - August 6 August 11- August 22 August 25 - Sept 2
	ONLINE REGISTRATION ACCESS: Go to Sam Houston's Home Page at http://www.shsu.edu/. Select SAMWEB and log in with your username and password or scroll down to the alternate login and enter your SAM ID or SSN (no dashes) and PIN (6 digit birthdate). Select STUDENT RECORDS and then REGISTRATION. Scroll down the page and click on Submit for the semester in which you are registering. Answer statistical questions. To add classes using the Class Locator: Select Department, Select Class Number, Select Section (Open sections will have a circle to click on), Click the "Add Class" button. The course will then appear on the schedule directly above the Class Locator. To add classes using the CID#: Enter CID in box marked "CID", Click on "Add Course", If the course is open, it will appear on the student's schedule directly above the Class Locator. To Drop a Class: Click on the circle next to the course and click on the "Drop Courses" button. To complete Registration: click on the "Continue to complete Registration" button. Choose "yes" or "no" depending on whether or not you need a parking permit. Click on "Save Parking Permit Changes". Choose Installment Payment Options: Select "1" or "3". If changing to 3 click on "Save Installment Payment Options", you will be directed to another screen where you will agree to a Tution and Fee Promisory Note. If you want to order books online through Barnes and Noble, click on "order books through Campus Bookstore". Choose "yes" or "no" for Alcalde. If choosing "yes", click on "Save Alcalde Changes" button. Once completed, click on Exit Registration.

	ADVANCE REGISTRATION, REGISTRATION AND LATE REGISTRATION WILL BE HELD IN THE REGISTRAR'S COMPUTER LAB, ESTILL 331. Computers are available in General Use Labs at regularly scheduled lab times during periods of registration to students who do not need assistance. Registration Personnel will be available to assist students during Advance Registration, Registration Processing, and Late Registration. See SamWeb Web Access above for registration instructions. Be sure that schedules are correct. Students will receive an "F" for any course they are enrolled in but not attending.
	MINI SESSION REGISTRATION requires that a student wishing to enroll in a mini session course have a Sam Houston GPA of 2.5 or better as of the previous Fall semester.
	COURSE PREREQUISITES : You will be blocked from registering for a course if you do not have the prerequisite(s) or you are not currently enrolled in the prerequisite(s). At the end of each semester, your schedule for the upcoming semester will be reviewed; and courses for which you did not complete the prerequisites(s) or do not have a prerequisite approval for will be dropped
	CHECK YOUR REGISTRATION STATUS ON SAMWEB VIA THE INTERNET: You may check your registration status for blocks, look up your advisor, change your pin (personal identification number), change your address or print a copy of your schedule at the SamWeb web site.
	REGISTRATION ASSISTANCE: Students with registration problems may obtain registration assistance at the Registrar's Processing Office in Estill 331, Monday through Friday from 8:00 a.m. to 5:00 p.m. On-site registration assistance will be available during Advance Registration, Registration, Late Registration and Schedule Changes. See Registration Chart for details.
	REGISTRATION PROCESSING BY ALPHABET: For Summer Registration, students should report to the Cashier's Office in the Estill Building Rm. 103 at their designated time to process their financial aid or to pay their tuition and fees. For Fall Registration, students should report to the Coliseum. Students will not be admitted before their scheduled time regardless of their work schedule.
	FINANCIAL AID and SCHOLARSHIP STUDENTS : Any available financial aid or scholarship funds will be applied to students’ outstanding charges beginning 3 business days prior to the beginning of the Summer Session and 5 business days prior to the beginning of the Fall or Spring semesters.  Students may manually apply their financial aid at https:ww2.shsu.edu/faid04wp/ on SamWeb or they may report to the Financial Aid Cashiers Station located in the Estill Building Rm. 103. Financial aid can be applied starting Thursday, May 29 for Summer Session I, Wednesday, July 2 for Summer Session II and Monday, August 18 for the Fall semester. Financial aid and scholarship student schedules will be protected until 4:00 p.m., June 2 for Summer Session I, July 7 for Summer Session II and August 22 for the Fall Semester. Payment for the Mini-Session is due May 8th and is not protected by Financial Aid.
	FEE STATEMENTS can be viewed or printed at Fee Statements on the web immediately upon registration for Summer Session I and II and Fall. You must pay by the payment deadlines. You may access your account balance here https://ww2.shsu.edu/regr10wp/. Fee statements will not be mailed out.
	PAYMENT DATES ADVANCE REGISTRATION REGISTRATION LATE REGISTRATION Summer I (Mini) May 8 May 14 May 16 Summer I May 8 June 2 June 6 Summer I (10 Wk) May 8 June 2 June 6 Summer II June 26 July 7 July 11 Fall August 7** August 22 September 2 All payments for due dates must be made by 4 p.m. when paying by cash, check, or phone-in credit cards. PAY BY INTERNET Select Credit Card Payment (SamWeb) Pay at Cashiers Office, Estill 103, Mon - Fri 8 a.m. - 4 p.m. PAY BY MAIL Box 2273, SHSU, Huntsville, TX 77341 Cashier's Office closed August 21-22 PAY BY PHONE (Visa/MasterCard) (936) 294-1083 Direct Payment Questions to the Cashiers Office (936) 294-1083 Pay at Colisium August 21-22, 2008.
	PAYMENT DEADLINE: 4:00 P.M. The schedules of students who Advance registered and are not on Financial Aid who do not pay by May 8 for Summer Session I , June 26 for Summer Session II and August 7 for the Fall Semester will be deleted and they must re-register. Students who registered during Regular Registration and do not pay by June 2 or Summer Session I, July 7 for Summer Session II and August 22 for Fall will have their schedules deleted.
	PAYMENT OF ADDITIONAL TUITION: If you increase your semester credit hours after your initial payment, you must pay for the additional hours by 4:00 p.m., Friday, June 6 for Summer Session I, 4:00 p.m. Friday, July 11 for Summer Session II and 4:00 p.m. Tuesday, September 2 for the Fall Semester. Classes for which tuition/fees have not been completely paid will be dropped from your schedule after this date and you must have the approval of the Chair of the classes to add them back.

REGISTERING AND PAYING FOR Summer and Fall CLASSES

Students have three opportunities to register and pay for courses in each semester, during Advance Registration, Registration, and Late registration. Fee statements will not be mailed. Upon registering for Summer and Fall, fee statements and ccount balances can be accessed here https://ww2.shsu.edu/regr10wp/ Students who need assistance may register in the Registrar's Computer Lab, Estill 331. Students who do not need assistance may register at any of the available General Use Labs during regularly scheduled hours.

PERIODS OF REGISTRATION

Registration personnel will be available to assist students register or help with registration problems in the Registrar's Office Computer Lab, Estill 331, from 8:00 a.m. to 5:00 p.m., Monday through Friday at any time registration is open. Students may also register, make schedule changes or print a copy of their class schedule or fee statement in any of the available General Use Labs at regularly scheduled lab hours during any period of registration.

MINI SESSION REGISTRATION

Mini Session registration requires that a student have a GPA of at least a 2.5 as of the previous Fall Semester before they can enroll in a course offered during the mini-sessions.

Financial Aid students are not protected for the Mini-Session. Therefore, payment is required before the first mini-session class day. Students will not be permitted to attend a Mini-Session if payment has not been made.

FEE STATEMENTS WILL NOT BE MAILED

Account balance and fee statements can be accessed on SamWeb Immediately upon registering for Summer Sessions I & II and Fall. You must pay by the payment deadline of your registration period. If you do not, your schedule will be deleted and you must re-register at the next registration period. You may view or print your fee statement at the Fee Statement web site. Students receiving financial aid who register during Advance Registration should print their fee statement to verify their schedule has been protected until Monday, June 2 for Summer Session I, Monday, July 7 for Summer Session II and Friday, August 22 for the Fall Semester. If the due date on your fee statement is May 8 for Summer Session I, June 26 for Summer Session II and August 7 for the Fall Semester, your schedule has not been protected and payment will be due by 4:00 p.m., on those days. Questions regarding the protection of your schedule should be directed to the Financial Aid Office.

PAYMENT OPTIONS

For further information on payment options, payment processing and due dates, refer to https://ww2.shsu.edu/regr10wp/.

• PAY BY INTERNET With VISA or MASTERCARD ( access the Credit Card web site)
• PAY BY PHONE: (936) 294-1083 WITH VISA/MASTERCARD
• PAY BY MAIL (INCLUDE SHSU STUDENT ID NUMBER) BOX 2273, SHSU, HUNTSVILLE, TX 77341
• PAY IN CASHIERS OFFICE IN ESTILL 103 MONDAY - FRIDAY, 8:00 A.M. - 4:00 P.M. Cashiers Office closed August 21 & 22.

Financial Aid processing and payments for for Fall may be made at the Colisium on August 21 & 22

PAYMENT DUE DATES AND DEADLINES

Students who do not pay by the payment deadline will have their schedules deleted and must re-register during the next period of registration. This includes students on Financial Aid who do not apply their aid or make a payment by their payment deadline.

Students who wish to pay their first installment through the Tuition Loan or Short Term Loan Program must sign their promissory note before the payment deadline to protect their schedule. You may choose to pay in full or, for the Fall semester only, you may pay in three installments. Housing, dining, tuition and fees are now on the same payment plan. Refer to Installment Payments for more information.

fall INSTALLMENT PAYMENTS *

There is a late payment fee of $15 for tuition, $10 for housing, and $10 for dining in addition to the installment fee for tuition installments made after the due date. Choose your payment plan (one payment or three payments) when scheduling your classes (See Installment Policy at http://www.shsu.edu/~csh_www/installmentpolicy.html). This choice will set up your housing and dining payments and your tuition and fees payments on this schedule. Contact Student Accounts. Admin 202A, 294-1089, if you have questions. *Source: House Bill 558

FINANCIAL AID/SCHOLARSHIP PROCESSING

All financial aid students awarded aid prior to the payment deadline and scholarship recipients for whom the financial aid office has received "official communication" of the scholarship prior to the payment deadline will have their Advanced Registration Class Schedule protected until 4:00 p.m., June 2 for Summer Session I (Payment for the Mini-Session is due May 8 and is not protected by Financial Aid), July 7 for Summer Session II and August 22 for the Fall Semester. All other students must make a payment to the University Cashiers to preserve their Advance Registration schedule by the payment deadline, 4:00 p.m., May 8 for Summer Session I, June 26 for Summer Session II and August 7 (check/cash and credit) for the Fall Semester to be officially enrolled at Sam Houston State University. Students who do not pay will have their class schedule deleted and must re-register when registration opens.

If a student has applied for, been approved for and signed a promissory note for an Emergency Tuition & Fees Loan (ETFL), their schedule will be protected until 4:00 p.m., June 2 for Summer Session I, July 7 for Summer Session II and August 22 for the Fall Semester. Class schedules will not be protected for students who:

1. apply for semester loans and are denied,
2. are approved for semester loans and do not sign the promissory note by the payment deadline, or
3. submit an application for a semester loan after the application period.

The Financial Aid Office is not responsible for deleted class schedules when an ETFL promissory note is not signed by the student prior to the payment deadline.

Waivers and third party billing during Advance Registration are handled by the Business Office Special Services Cashier in Admin 109 as soon as fee statements are available. This includes Texas Rehab, Veterans Rehab, Nucor, Jim Collins, ROTC, Hazlewood veterans, Blind and Deaf students, Texas Tomorrow Fund and certain foreign students whose fees are paid by other countries. For more information on third party billing or outside scholarships refer to Outside Scholarships.

INSTRUCTIONS FOR AID/SCHOLARSHIP DISBURSEMENTS

Choose one of the three options:

OPTION I: APPLY FINANCIAL AID TO ACCOUNT

To use financial aid and scholarship funds as payment toward registration and other institutional costs you may manually apply all available aid to your student account.  This can be accomplished while off-campus, by internet access to SamWeb.

NOTE: Some of your financial aid may not be available for disbursement at the time of the payment deadline. Other arrangements may need to be made to pay your initial institutional charges.

AID CAN BE APPLIED STARTING:

THURSDAY, MAY 29 FOR SUMMER SESSION I

WEDNESDAY, JULY 2 FOR SUMMER SESSION II

MONDAY, AUGUST 18 FOR THE FALL SEMESTER

SAMWEB COMPUTER ACCESS VIA THE INTERNET

1. Go to SamWeb.
2. Select "Financial Information" option on the menu
3. Select option "Apply Financial Aid to Account".
4. Enter social security number or Sam ID. Press the Enter key.
5. Enter your PIN (Personal Identification Number)
6. Enter semester/year

If after applying your aid:

1. there is a remaining balance due to the University, it must be paid by the "deadline date" in order to retain your class schedule and avoid additional charges. For methods of payment, refer to Payment Options
2. all tuition, fees and other institutional charges have been paid, any balance of funds due to you will be made available to you based on the preference you have selected through BearkatOne.com.

Late Registration: Residual funds will be made available to you through BearkatOne.com based on the preference you have selected.

OPTION II : REPORTING TO REGISTRATION FACILITY

Students who want to apply their aid funds to their student accounts in person must report according to the alphabetic schedule to Cashier's Office before 4:00 p.m. on June 2 for Summer Session I, July 7 for Summer Session II and to the Coliseum on August 21 or 22 for the Fall Semester. There may be a waiting period depending upon the number of students reporting. Students who report here instead of using the Internet must follow these steps:

1. Students receiving tuition and/or fees waivers or third party billing must report to the Special Services Cashier and obtain a new Fee Statement before proceeding to step #2. Foreign and Nonresident students who may be eligible for a waiver should clear their nonresident status with the Residency Officer before having any financial aid award funds applied to their account.
2. The first required stop will be at the FINANCIAL AID CASHIERS STATION. A picture I.D. is required. The Cashier will apply any available funds toward the existing balance owed.
3. After all tuition, fees and other institutional charges have been paid; any balance of funds due to you will be made available to you based on the preference you have selected through BearkatOne.com.
4. If you still owe a balance to the University after all available Financial Aid Funds have been applied to your account, that balance must be paid with cash, check, money order, VISA or MasterCard at one of the CASHIERS STATIONS located beside the Financial Aid Cashiers.

OPTION III: SEMESTER LOAN ACCESS

Students without sufficient funds or available financial aid may apply online thru the SAM Menu for an Emergency Tuition and Fees Loan (ETFL). If denied, you must make a payment as described under Financial Information, Option II. If approved, the ETFL promissory note must be signed before funds can be applied to your account.

The Student Financial Aid Office is not responsible for deleted schedules when an ETFL loan promissory note is not signed by the student prior to the payment deadline.

TYPES OF SEMESTER LOANS (STL, HOU, or DIN are not available during summer sessions)

1. Emergency Tuition and Fees Loans (ETFL)
2. Short Term Loan for Books (STL-BOOKS)
3. Housing Loan (HOU)
4. Dining Loan ( DIN)

SEMESTER LOAN ACCESS ON-CAMPUS AT ANY AVAILABLE COMPUTER LAB

1. Log into SAM Menu
2. Enter Username/Password combination
3. Click FINANCIAL AID box
4. Click GUI Programs
5. Select EFTL01M -Loan Application Program
6. Apply for TUITION AND FEES first. If needed, apply for HOUSING, DINING, or STL (Books) separately. You may only receive three of the four loans, choose wisely.
7. If approved, you will need to come by Room 204 in the Estill Bldg. (during Advance, Late or Summer Registration) or to the Lowman Student Center Ballroom (during Regular Spring Registration), or to the Bernard G. Johnson Coliseum (during Regular Fall Registration), to sign the Promissory Note before the appropriate " payment deadline" date. If denied, you will need to make a payment by cash, check, and money order, VISA or MasterCard at the Cashiers Office.

SEMESTER LOAN ACCESS OFF-CAMPUS

Download the SAM Menu (if not already on your computer) here. Follow instructions to install to your computer.

1. Click the SAM Menu icon on your computer
2. Follow instructions #1-7 as listed above for On-Campus access.

SAMWEB ACCESS REGISTRATION INSTRUCTIONS

Fee statements can be printed at the Fee Statement web site starting immediately upon registration for Summer Sessions and Fall.

1. Access our home page www.shsu.edu. Click the SamWeb link. Click Registration.
2. Enter Username and Password. (For alternate Login, scroll down and enter your SAM ID # or SSN and PIN (6 digit birthdate).
3. Answer statistical questions

To add classes:

Using Class Locator:

Select Department

Select Class Number

Select Section (Open sections will have a circle to click on). The course will then appear on the schedule located directly above the Class Locator.

Using CID #

Enter CID in box marked "CID"

Click on "Add Course"

If the course is open, it will appear on the schedule directly above the Class Locator.

To drop a class:

Click on the circle next to the course and click on the "Drop Course" button

To complete Registration:

Click on "Continue to Complete Registration" button

Choose "yes" or "no" depending on whether or not you need a parking permit. Click on "Save Parking Permit Changes".

Choose installment payment Options:

Select "1" or "3". If changing to "3", click on "Save Installment Payment Options". You will be directed to another screen where you will agree to a Tuition and Fee Promisory note.

If you want to order books online through Barnes and Nobles, click on "Order Book through Campus Bookstore".

Choose "yes" or "no" for Alcalde. If choosing "yes", click on "Save Alcalde Changes" button.

Once all is completed, click on "Exit Registration".