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FALL 2011 TERM GUIDELINES

Fall TerRegistrationm 2011
Fall TerAdmissionsm 2011
Fall TerNew Studentsm 2011
Fall Te Texas Success Initiatives (TSI) m 2011
FallFinancial Aid/Tuition & Fees/Refund Regulationsm 2011
University Services

 

Registration

 

 

REGISTRATION STATUS ON MY SAM – STUDENT SELF SERVICE BANNER (SSB)

You may check your registration status in the My Sam portal for blocks.

For steps on checking your status refer to the How to Register pdf or video at: http://www.shsu.edu/~reg_www/howtoregister/#registration_instructions

You may see the following messages in your Registration Status:

  • “You have Holds which prevent registration.” This refers to anything that might keep you from registration, such as a past due account. You should go to the bottom of the screen and click “View Holds” to see the holds that are affecting your registration.

  • “Your Academic Standing does not permit registration.” This refers to Academic Suspension which has been placed on your student record with the completion of your last term and grade point average. You must see the Academic Dean for your major at the time of your Academic Suspension.

  • “Your Student Status does not permit registration.” This refers to your classification and the group assignment for the opening of registration in the term. You can refer back to the Registrar’s homepage to view the group assignments for the current registrations. ( http://www.shsu.edu/~reg_www/)

LIMITATION OF Q DROPS

Students will be allowed to drop (Q-drop) no more than five classes during their academic career at Sam Houston State University. Classes that are dropped prior to the 12 th class day will not be included in this calculation. Students who have used their limit of five Q-drops will need to petition their respective dean to drop a class. If the dean refuses to grant permission to drop a class, a student will be required to remain in the class.

This policy will take effect with the start of the Fall 2004 semester. Any drops accumulated prior to the Fall 2004 will not be included in this calculation, nor will Q-drops from other universities.

Under section 51.907 of the Texas Education code, "an institution of higher education may not permit a student to drop more than six courses, including any course a transfer student has dropped at another institution of higher education." This statute was enacted by the State of Texas in spring 2007 and applies to students who enroll in a public institution of higher education as first-time freshmen in fall 2007 or later. Any course that a student drops is counted toward the six-course limit if "(1) the student was able to drop the course without receiving a grade or incurring an academic penalty; (2) the student's transcript indicates or will indicate that the student was enrolled in the course; and (3) the student is not dropping the course in order to withdraw from the institution." Some exemptions for good cause could allow a student to drop a course without having it counted toward this limit, but it is the responsibility of the student to establish that good cause.

Any college student affected by this statute that has attended or plans to attend another institution of higher education should become familiar with that institution's policies on dropping courses.

Policies and procedures for implementation of this statute are being developed and will be published as soon as they are available. 

 

RESIGNATIONS

Deadline to resign for Fall 2011:    December 9, 2011 by 5:00 pm

To resign (withdraw from all your classes) from the University, you must notify the Registrar's Office, Estill Bldg. 331, and process a Resignation Request in person, by mail (Box 2029, Huntsville, TX 77341) or fax (936) 294-1737. The Resignation Request must have a written signature and becomes effective the date received by the Registrar's Office. This is the date which is used for determining any refund. You may access a Resignation Request on the web. The student is responsible for clearing all debts owed to the university.

Students who fail to officially resign from the university will receive the grade of "F" for each course in which they are enrolled. If you are enrolled in only one class you must resign.

The last day to resign without a mark of "W":    February 3, 2011

If you are a financial aid student and resign, you may be responsible for repayment of certain types of financial aid received during the term. Access this link: http://www.shsu.edu/~fao_www/refundpolicy.html for more information on the Return of Title IV Funds Policy.

NOTE: Students may not drop a course or resign after the final exam has been administered for that course, regardless of whether the final exam has been taken. If a course is dropped after the final exam was administered, the course grade will be changed to a grade of "F".

RESIGNATION REFUND POLICY

The student who officially withdraws from all of his/her courses for a given term from Sam Houston State University may be eligible for a refund of tuition and the specified fees, based upon the highest number of hours in which he or she is enrolled for the term.

Students that are registered for more than one part of term for the Fall would not need to process a resignation unless they are dropping ALL class for ALL parts of term. Students process course drops as normal.

Refunds are made in accordance with the following refund schedule:

RESIGNATION REFUND SCHEDULE

Fall Term
Prior to the First Class day – 100%, minus the $15.00 Matriculation fee
1st class day to 5th class day – 80%, minus the $15.00 Matriculation fee
6th class day to 10th class day – 70%, minus the $ 15.00 Matriculation fee
11th class day to 15th class day - 50% minus the $15.00 Matriculation fee
16th class day to the 20th class day - 25% minus the $15.00 Matriculation fee

Thereafter – No refunds  

See Term Deadlines for dates

 

 

STUDENTS PLACED ON PROBATION

Students placed on probation at the close of Spring 2011 who do not see an advisor to have their Probation Advisement Block removed will have their class schedule deleted on:

May 31,2011 by 4:00 p.m.

They must be advised/re-advised before they will be allowed to re-register. Please review procedures below:

To assist students in achieving academic success, Sam Houston State University is adding the following provisions to the Academic Advisement Procedures.

  1. Students who advance register for the Spring Term and are subsequently placed on probation at the close of the Fall Term must be advised. Students who were advised prior to being placed on probation must be re-advised.
  2. Students placed on probation will not be able to process schedule changes, pay their tuition/fees or apply financial aid until a "Probation Advisement Block" has been removed by an advisor.
  3. Students placed on probation must be advised or re-advised by 4:00 p.m. the day prior to the first class day - refer to Academic Calendar for appropriate dates. Students who have not had the "Probation Advisement Block" removed by that date will have their class schedules deleted, and they must be advised/re-advised before they will be allowed to re-register.

Students who need Probation Advising should contact the SAM Center (Student Advising & Mentoring Center), (936) 294-4444, or their academic advisor.

 

STUDENTS PLACED ON SUSPENSION

Students who register for the Summer and are subsequently placed on suspension at the close of the Spring 2011 Term will have their Summer schedules deleted on:

May 31, 2011 (if they have not been readmitted by their dean)

Readmission from suspension must be approved by the appropriate academic dean. The petition for readmission must be made in writing and supported by a transcript of all college work completed at Sam Houston State University.

If the academic dean allows the student to re-enroll prior to the deadline, the student will not have to re-register for his/her courses. If the students schedule is deleted and has already paid tuition and fees, the Bursar’s Office will process a refund.  

 

WRITING ENHANCED COURSES

A writing enhanced course is one in which fifty percent or more of the student's grades are based on written assignments. Beginning freshmen are required to complete eighteen hours of writing-enhanced courses before graduation: English 164, English 165, six hours in the major, and six additional hours in any discipline. The letter W, which stands for writing enhanced, will appear after the designated courses, e.g., SED 480W.

 


 

Admissions

 


 

New Students

 

Academic Advisement:

STUDENTS SUBJECT TO ACADEMIC ADVISEMENT

Students subject to Academic Advisement will report to the Student Advising and Mentoring Center (SAM center) to consult with an academic advisor. Students who are classified as “General Studies” students, i.e., no declared major, will also be advised in the SAM Center. Students who have declared a major will be advised in either the Center or assigned within their department/program.

 

ACADEMIC ADVISEMENT BEGINS

Academic Advisement Period for the Fall 2011 Term begins:    March 1, 2011

Students must have taken either the THEA, ACCUPLACER, ASSET, or COMPASS Test scores or Exemptions on file before registering.

Students in the following categories are subject to Academic Advisement prior to registration.

  • All students whose current overall SHSU GPA is BELOW 2.5
  • All students who do not have a SHSU GPA (new freshmen and new transfer students)
  • All students with 90+ hours
  • All students subject to The Texas Success Initiative (formerly TASP) regulations.

All students placed on probation at the close of the current term must be advised/re-advised.

ACADEMIC ADVISORS ARE AVAILABLE AT THE SAM CENTER
All students are encouraged to see an advisor.

 

 


 

Financial Aid, Tuition & Fees, Refund Regulations

TUITION AND FEES

Deadline dates for tuition and fees can be found on the Payment Schedulehttp://www.shsu.edu/~csh_www/SemesterPaymentDates.html

 

SPECIAL FEES

All Lab Fees - $8.00 per lab

General Property Deposit - $10.00 (one time refundable charge)

Online Degree Course - $101 per term credit hour. The Student Service/Medical/Student Center/ Recreational Sports are waived, if only online courses are taken and each course is charged the fee.

University Center Fee - per term credit hour (in addition to the regular tuition and fees)  
Summer 2011- $50,
Fall 2011 - $50

Dietetic Intern Program - $300

Correspondence Courses -  
Summer 2011- $240
Fall 2011 - $270

Music Private Instruction - $30.00/hr ($75 max/course) courses have "X" suffix

Audit Fee - $50.00 per course (non-refundable)

 Residents over age 65 are exempt from Audit Fee Only

 

RECORDS FEES

A mandatory fee paid each term that a student attends SHSU. The fee covers five official transcripts per term as long as the student is currently enrolled and five official transcripts for one year after receiving a confirmed degree from SHSU. This fee also eliminates the drop/add fees and late registration fees beginning with the Fall Term 2007.

 

TUITION FOR EXCESSIVE UNDERGRADUATE HOURS

Undergraduate students initially enrolled after the Fall 1999 Term through the Summer of 2006 that exceed by more than 45 hours the number of hours required for their degree at a Texas public institution of higher education and students initially enrolled beginning the Fall 2006 Term that have exceeded by more than 30 hours the number of hours required for their degree at a Texas public institution of higher education may be charged at a higher rate of tuition for those excess hours. For more information refer to "Tuition for Excessive Undergraduate Hours".

 

TUITION FOR COURSES TAKEN MORE THAN TWICE

Section 50 of Article III, House Bill 1, 78 th Legislative Session (the General Appropriations Act) directs the Texas Higher Education Coordinating Board to delete term credit hours for formula funding when the courses are attempted more than twice since September 1, 2002.

Effective with the Fall 2004 Term, The Texas State University System has authorized Sam Houston State University and all other components, to charge students the statutory tuition up to the non-resident rate as calculated by the Texas Higher Education coordinating Board if the student is attempting the course for the third time (or beyond).

 

TUITION REBATES FOR CERTAIN UNDERGRADUATES

Texas residents who attempted no more than three hours in excess of the minimum hours required for their degree may be eligible for a tuition rebate of up to $1000. Students must apply for the rebate prior to receiving their baccalaureate degree in the Office of the Registrar. For more information refer to "Tuition Rebates for Certain Undergraduates".

 

PAYMENT OPTIONS

Effective August 1, 2010, SHSU will charge a convenience fee for student accounts receivable credit card payments.

However, students and their parents or benefactors have multiple options for making payments due to SHSU without a convenience fee being assessed. Payments can be made online via ACH (e check), or in person via paper check, cash, money order, or pin debit card.

For those who need or desire the convenience of paying by credit/debit card, SHSU will accept these payments via web only with a fee of 2.75%. SHSU will accept Master Card and American Express. The assessed fee will appear as a separate transaction on payer's credit card statement. As of August 1, 2010, Visa credit cards will no longer be accepted for payments.

Again, credit card transactions will no longer be accepted at the Bursar's office for student accounts receivable. Persons wishing to make payments with a credit card must do so via the web.

For further information on payment options, payment processing and due dates, refer to Financial System.

  • PAY BY INTERNET With AMERICAN EXPRESS or MASTERCARD
  •  (access the Credit Card website)
  • PAY BY MAIL (INCLUDE SHSU STUDENT ID NUMBER)SHSU, BOX 2273,  HUNTSVILLE, TX 77341
  • PAY BY CASH/CHECK IN BURSARS OFFICE IN ESTILL 103 MONDAY - FRIDAY, 8:00 A.M. to  5:00 P.M.
  • Direct Payment Questions to the Bursars Office (936) 294-1083

REFUND REGULATIONS

A student enrolled in Sam Houston State University may receive a refund of tuition and fees for dropping a class or resigning.  Refund policies were established by Senate Bill No. 604 of the 65th Legislature and adopted by the Board of Regents, Texas State University System, in August of 1977 and by the applicable federal regulations dealing with first term financial aid students.

Refunds and credits from one department will be applied to any other outstanding balances in other departments. Any remaining refund will be available to you based on the preference you have selected through BearkatOne.com. The University may refund tuition and fees paid by a sponsor, donor or scholarship to the source rather than directly to the student who has withdrawn if the funds were made available to the University.

 

DROPPING COURSES

Dropping Courses - A student who drops one or more courses for any given term, but remains enrolled in at least one course for the remainder of the semester as a student at this University, may be eligible for refunds. There is a 100% refund (does not apply to students dropping to "0" hours.) for dropping classes for the first 12 class days for Fall term. Drops must be processed by 11:59 p.m. on the day of the deadline to receive a refund on My Sam.

Students may drop courses online without the grade of "F" before taking any final exams until the deadline. See Schedule Changes Deadlines.

To process a "Q" drop after the online drop closes, students must come to the Registrar's Office located in the Estill Bldg., Rm. 331 with the Drop Request form with the professors signature, between the hours of 8:00 a.m. and 5:00 p.m. by the deadline. Drops must be processed by 5:00 on the day of the deadline. The Drop Request form will not be processed without the professor’s signature. 

See Schedule Changes Deadlines

 

SPECIAL NOTE REGARDING DROPPING COURSES

(Under section 51.907 of the Texas Education code, "an institution of higher education may not permit a student to drop more than six courses, including any course a transfer student has dropped at another institution of higher education." This statute was enacted by the State of Texas in spring 2007 and applies to students who enroll in a public institution of higher education as first-time freshmen in fall 2007 or later. Any course that a student drops is counted toward the six-course limit if "(1) the student was able to drop the course without receiving a grade or incurring an academic penalty; (2) the student's transcript indicates or will indicate that the student was enrolled in the course; and (3) the student is not dropping the course in order to withdraw from the institution." Some exemptions for good cause could allow a student to drop a course without having it counted toward this limit, but it is the responsibility of the student to establish that good cause. Any college student affected by this statute that has attended or plans to attend another institution of higher education should become familiar with that institution's policies on dropping courses. Policies and procedures for implementation of this statute are being developed and will be published as soon as they are available.)

You cannot drop your only class. YOU MUST RESIGN if you are dropping your only course for the term. See Resignation

 

 

Counting Class Days For Refunds

Class days are University class days, not the number of days an individual class meets. Class days are to be counted from the first class meeting of on-campus daytime courses as indicated in the Academic Calendar.


Students who receive Title IV aid in the form of a Pell Grant, Supplemental Educational Opportunity Grant, Federal Stafford Loan or PLUS Loan and resign on or before completing 60% of the term will be required to repay the percentage of unearned financial aid according to the federal "A Return to Title IV Aid* formula from the 1998 Re-authorization of the Higher Education Act. The percentage of aid to be repaid to SFA programs is equal to the number of calendar days remaining in the term divided by the number of calendar days in the term.

Refunds are to be returned to lenders or program accounts in the following statutorily specified order provided the student has received funds from the account:

1. Unsubsidized Federal Stafford Loan
2. Subsidized Federal Stafford Loan
3. Unsubsidized Direct Stafford Loans
4. Subsidized Direct Stafford Loans
5. Federal Perkins Loans

6. Federal PLUS Loans
7. Direct PLUS Loans
8. FSEOGs
9. Other federal, state, private or institutional sources of aid
10. The Student


The above schedule assumes the student has paid his or her fees in full. A different schedule applies to the installment payment plan participants - the primary difference in the schedule being the requirement for the University to compute the refund based on the assumption that the full amount of tuition and fees has been collected. Therefore, it is possible, and probable, that a student in the installment plan could owe more in tuition and fees than already collected by the University. These extra amounts, if any, would be due and payable before the student would be allowed to resign from the University.

Students may determine their account balance via the Internet. They should select the "Financial System" option from the SamWeb link at the home page. (www.shsu.edu)

 

 


 

Academic Calendar (class dates, finals dates)

ACADEMIC CALENDAR

See the Academic Calendar at http://www.shsu.edu/~reg_www/academic_calendar

 

CLASS MEETING TIMES

 Meeting Times Listed Are Approximate.

M-DAY CLASSES

 

 

 

 

 

 

 

T-DAY CLASSES

1M

MOWEFR

08:00-08:50

1T

TUTH

08:00-09:20

2M

MOWEFR

09:00-09:50

2T

TUTH

09:30-10:50

3M

MOWEFR

10:00-10:50

3T

TUTH

11:00-12:20

4M

MOWEFR

11:00-11:50

4T

TUTH

12:30-01:50

5M

MOWEFR

12:00-12:50

5T

TUTH

02:00-03:20

6M

MOWEFR

01:00-01:50

6T

TUTH

03:30-04:50

7M

MOWEFR

02:00-02:50

7T

TUTH

05:00-06:20

8M

MOWE

03:00-04:20

8T

TUTH

06:30-07:50

9M

MOWE

04:30-05:50

 

 

 

10M

MOWE

06:00-07:20

 

 

 

 

 

 

 


 

University Services (Housing, Veterans, Disabilities, Other)

 

 

 

 

ADDITIONAL ACADEMIC SERVICES AVAILABLE

THE WRITING CENTER

The Writing Center helps all University students, staff, faculty and community members. It was created to help individuals become better writers and develop more confidence in their writing abilities. To this end, it provides one-on-one and small group writing instruction and one-session workshops throughout the school year. It is located in the Farrington building, room 111. The Writing Center can be contacted by e-mail at WCTR@SHSU.EDU or by telephone, (936) 294-3680.

THE TESTING CENTER

The Testing Center, located in AB4, room 102, offers a variety of college entrance, vocational, state-mandated and/or placement exams including ACCUPLACER, ACT, ACT Residual, TExES/ExCET/TExMAT, THEA, THEA-QT, and TOPT testing. The Testing Center can be contacted by e-mail at test.ctr@shsu.edu or by telephone (936) 294-1025.

 

STUDENT RIGHT TO KNOW & CAMPUS SECURITY ACT OF 1990

Sam Houston State University provides this report to comply with the Students Right-To-Know and Campus Security Act of 1990. Sam Houston State University is a state-assisted institution of higher education located in Huntsville, Texas. The campus, including its agriculture facilities, consists of approximately 1,256 acres in and outside the city of Huntsville, Texas, which has a population of approximately 35,000. The university enrolls approximately 14,300 students supported by 1,100 faculty and staff.

The information about the Student Right-To-Know and Campus Security Act of 1990 can be accessed at the Student Right to Know website.

 

IMPORTANT INFORMATION ABOUT BACTERIAL MENINGITIS

This information about Bacterial Meningitis is being provided to all new college students in the state of Texas.

 

STUDENTS WITH DISABILITIES

Services for Students with Disabilities (SSD) is located in the Counseling Center and provides accommodations, counseling and adaptive technology for students with disabilities. Refer to the Counseling Center website for more details. Request help with academically related problems stemming from individual disabilities from instructors, department chairs or by contacting the Director of the Counseling Center, Lee Drain Annex, (936) 294-1720. Students may request admissions or registration assistance by calling (936) 294-1828 for the Admissions Office or (936) 294-1052 for the Registrar's Office. Parking permits and information concerning the location of parking spaces for disabled students may be obtained from the University Police Office.

 

 

COMMENCEMENT

CEREMONIES ARE HELD AT THE BERNARD G. JOHNSON COLISEUM

For all information concerning the ceremonies and graduation, please visit the Destination Graduation website at: http://www.shsu.edu/~reg_www/destination/index.html

 

 

 


 


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