TRANSCRIPTS

**Transcript Request Notice**

Due to the high volume of transcript requests, please expect 5-7 days before your transcript request is completed.

 

Transcripts reflecting the degree conferred will be available 3-4 weeks after the degrees are posted. Transcripts may be ordered online through SamWeb. Please wait for the confirmation e-mail from the Registrar notifying you that your degree is posted prior to requesting a transcript online. If you order your transcript online before your degree is posted to your official academic transcript, you will be required to re-submit your transcript request and pay an additional $5.00 to have your transcript released with your posted degree.

Posting of Degree on Transcripts: Once your degree requirements are completed and the Registrar has verified that all term degrees can be posted, your degree will be posted at the top of your transcript. With your degree will post the major(s), minor(s), concentration (if applicable), date of graduation, and any graduation honors earned (Latin Honors, Academic Distinction, or Honors/Honors program).

(*Please note that Sam Houston State University is closed for two weeks during the holiday season in December and reopens the first week of January.)

Official transcripts are $5.00 each. Students are eligible to receive up to 5 free transcripts during the terms they are enrolled. Requests for free transcripts must be made prior to the last class date of the enrolled term. Free transcripts do not roll forward into future terms. (NOTE: Students only enrolled in correspondence course work are not eligible to receive the free transcripts.)

After you graduate from SHSU, you are eligible for 10 free transcripts which are available up to one year after your graduation date. These free transcripts do not roll over after that year and regular prices then apply.

Transcripts may be requested in person, by mail or online. Each request requires the student’s signature for release. Transcript requests received by mail will have a 5-7 day turnaround time once it is received in the office. Transcripts may not be faxed.

Reasons for denial of transcript request:

• Student has financial indebtedness to SHSU (See Bursar’s Office)
• Student has been tagged by a campus department (See department involved)
• Student is in default of loan repayment (See Financial Aid Office)
• Student has not completed the Exit Counseling required by the Financial Aid Department for students (see Financial Aid Department)
• Transfer transcript not received by the Admissions Office (See Undergraduate Admissions Office)

In person:

• $5.00 per transcript (Cash or Check only)
• Picture ID required
• Office hours 8 a.m. to 5 p.m. Monday through Friday
• Check SHSU web site for University holiday closures
• Transcripts are available upon request - no waiting period

To authorize someone other than yourself to pick up your transcript, please provide the following:

• A written authorization statement to include your name and SAM identification number, along with the name of person you are allowing to pick up your transcript.
• Your signature on the authorized statement will be required.
• A photo I.D. will be required of the person picking up your transcript.

By Mail:

• You may write a letter or use the transcript request form
• Name, date of birth, Student I.D. number or Social Security number
• Your current address
• Address where transcript is to be mailed
• Your signature
• Check or money order for $5.00 per transcript made out to SHSU
• Mail request to: Registrar’s Office, Box 2029, Huntsville, TX 77341-2029

Online:

• Go to the SamWeb Transcript Request Page
• Select the "Login with your SSN or Sam ID" and log into SamWeb.
• Select "Student Records"
• Choose "transcript, Official" in the drop down list
• Follow the directions provided within the web request from.
• Payment will be required at the time of the request via debit or credit card.

*** If a transcript is needed urgently and you are unable to come to the office, follow the online directions.

*We require an ID with picture and signature to release transcripts when requested at the window. We reserve the right not to accept bills larger than $20.00, personal checks (with or without ID), and/or electronic signatures.”