The Functions of Collection Development Policies

 

G. Edward Evans, in his work, Developing Library and Information Center Collections, indicates that written policies serve the following purposes:

To inform regarding the nature and scope of the collection.

To communicate collecting priorities.

To force addressing organizational goals to be met by the collection.

To generate some degree of commitment to meeting organizational goals.

To set standards for inclusion and exclusion of library materials.

To reduce the influence of a single selector and personal biases.

To provide a training/orientation tool for new staff.

To help ensure a degree of consistency over time and in the face of staff turnover.

To guide staff in handling complaints.

To aid in weeding and evaluating the collection.

To assist in rationalizing budget allocations.

To provide a means of assessing the overall performance of the collection development program.

To provide outsiders with information regarding the purpos of collection development; i.e., an

accountability tool.

To act as a useful means of communication with the patron.

 

David Farrell (Collection Management: A New Treatise, edited by Osburn and Atkinson, p. 54) offers a more condensed rationale, albeit from an academic library perspective, for why librarians should compile a formal collection policy: To establish control, maintain communications and improve their ability to compete for resources

within a complex institutional environment.

To define consistent practices for selecting, processing, and providing access to collections for

effective service to faculty and scholars.

To guide those responsible for the management of personnel, fiscal, material, and other resources

in support of collections.