Employee Notification

According to the State Laws enacted by the Fifty-second, the Sixty-fifth, and the Seventy-fifth Texas State Legislatures, the Head of each State agency is required to provide employees with certain legislation and obtain an acknowledgment receipt for the information. The Human Resources Department web site serves as official notification regarding federal and state legislation and Human Resources related information. As an employee, it is your responsibility to access the sites indicated below in order to familiarize yourself with the legislation and information provided. This information could change over time. Employees are encouraged to review this page periodically for possible changes.

• Chapter VIII Ethics Policy for Regents and Employees of Texas State University System (TSUS)
• Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA)
• Drug Free Schools and Communities
• Employee Crime Victim Identification Election: In accordance with HB 1027, information will be withheld that would identify me as a crime victim, including a photograph or other visual representation.
• Employee Notice of Network Requirements (Workers' Compensation Notice)
• Employees Retirement System of Texas (ERS) Texas Employees Group Benefits Program (GBP)
• Employer’s Notice to New Employees (Workers’ Compensation Notification)
• Family Educational Rights and Privacy Act (FERPA)
• General Retirement Programs:
  • Teacher Retirement System (TRS)
  • Optional Retirement Program (ORP)
    • 90-Day Enrollment Deadline, Rules, and Information
    • An Overview of TRS and ORP
    • ORP Vendor Representatives for SHSU
  • Supplemental Retirement Program (SRP)-- Voluntary and available through tax sheltered payroll deduction
• Retirement Program Forms, Plan Documents, Plan Vendors, Notices, and Reference Guides
• Holiday Schedule
• Human Resources Policies
  • HR Policy ER-4 – Affirmative Action Plan
  • HR Policy ER-7 – Discrimination, Sexual Harassment, and Equal Employment Opportunity (EEO)
• ID Cards: The Bearkat OneCard is the official ID card for all faculty, staff, and students at Sam Houston State University. An active Bearkat OneCard is required for parking permits, Health and Kinesiology Center and sporting event access, and library usage just to name a few. Since the official Bearkat OneCard is mailed to Sam Houston patrons, temporary ID cards that are good for on-campus use are available for faculty members who have not yet received their official university ID card. All faculty members should contact the Bearkat OneCard office at 294-CARD or by e-mail at bearkatone@shsu.edu with questions regarding the card and how one can be obtained. All new faculty members should bring an official government-issued form of ID and their Human Resources ID Card Request Form with them to obtain their ID card.
  Contact : Kristy Vienne (4-2274, klv002@shsu.edu )
• Information Security User Guide
• Mandatory Legislation Acknowledgment
• Multiple State Employment Policy (only complete a form if applicable)
• New Employee Orientation Schedule
• Payroll Information
• Release of Personal Information
• Summary of Benefits
• Texas State University System Compliance and Ethics Line