Created/Revised: 08/13/08

SAM HOUSTON STATE UNIVERSITY
ANNOUNCEMENT OF VACANCY

EDUCATIONAL & EXPERIENCE REQUIREMENT:

Bachelor's degree in a related field with at least one (1) year of business office experience, preferably in purchasing;  post graduate and/or part-time, seasonal work experience on a proportionate basis may be considered, if related.  Or a combination of education, experience and training that would produce the required knowledge and abilities.

NATURE & PURPOSE OF POSITION:

Performs routine and moderately complex purchasing work to obtain goods and services at the time and place needed, in the right quality and quantity, using correct procedures and judgment to meet the needs of the University at the lowest reasonable cost, consistent with market conditions, while maintaining fairness and integrity. Serves as a catalog, contracts and small dollar purchaser. 

PRIMARY RESPONSIBILITIES:

Receives and reviews requisitions from departments; determines if request is appropriate and consistent with the mission of the University; and, determines method of procurement.  Develops terms, conditions, and product/service specifications; works with requesting department to assure needs are met.  Identifies potential sources of supply using bid list and other sources.  Assists departments in obtaining informal bids, including bids from historically underutilized businesses, and preparing purchase orders.  Documents purchasing files.  Follows up and expedites deliveries.  Conducts quality assurance to see that needs are met.  Provides information to the Director and Assistant Director of Purchasing.

Develops and maintains knowledge of commodities, markets, law, and procedures. Solicits informal bids by telephone and facsimile communications; and, formal written bids by preparing and mailing invitations for bids for routine procurements.  Conducts public bid openings and tabulates bids; evaluates bids and makes awards of orders within the limits of established authority; enters data into contract system and releases contract orders; reviews and approves orders issued by or prepared by departments; assures that orders are appropriate and consistent with the mission of the University and completed according to established procedures; and, monitors historically underutilized business participation and reports results. Coordinates HUB forums, training, and activities.  Conducts outreach programs with HUB vendors and organizations.  Attends trade shows and meetings related to the HUB program, which requires some out of town and overnight travel.  Duties also include coding orders, assisting with Historically Underutilized Business (HUB) reports and binders, learning procedures/operations at the SHSU Post Office, to serve as liaison with this subsidiary of Purchasing. Performs other related duties as assigned.

OTHER SPECIFICATIONS:

Interprets and applies moderately complex directives, procedures or instructions.  Requires the exercise of moderate judgment.  Frequent contact with departments and vendors.

Employment requires security clearance
Equal Employment Opportunity/Affirmative Action Plan &
Smoke/Drug Free Institution

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