University Forms

PDF means Adobe Acrobat Format - If you have any problem using these forms, please contact the Service Desk

Questions about the forms should be directed to the individual departments.

Admissions (Undergraduate)
 Undergraduate Application for Admission
 Application Fee Waiver Request - PDF
Academic Affairs
  Faculty Application
  Teaching Assistant Application
  Permission to Teach a Graduate Course
  Faculty Salary Adjustments
    Form 7-Promotion
    Form 8-Merit
    Form 11-Market
  Tenure and Post Tenure
    Form 9-Tenure
    Form 10-Post Tenure
  Curriculum Forms
  Request to Change Maximum Hour Value - PDF
Athletics
  Athletic Recruiting Advance - PDF
  Southland Conference Contest Confirmation Letter - PDF
  Game Contract - PDF
Budget Requests
  Change of Budget - PDF
  Change of Budget for Banner - PDF
  Preliminary Budget Request A - PDF - FMP
  Preliminary Budget Request B - PDF - FMP
  Preliminary Budget Request C - PDF - FMP
  Preliminary Budget Request D - PDF - FMP
  Preliminary Budget Request E - PDF - FMP
  Preliminary Budget Request F - PDF - FMP
Bursar's Office
  Application for Preceptor Exemption - PDF
Controller's Office
  Authorization of Professional/Consulting Services - PDF
  Direct Deposit - Employee Reimbursements (NOT PAYROLL) - PDF
  Direct Deposit for Vendors - PDF
  Direct Payment Form - PDF
  New Fund/Org Request Form - PDF
  Payment Approval Form - PDF
Dean of Students Office
  Incident Report - Form
Disbursement's Forms
  Authorization of Professional/Consulting Services - PDF
  Boost New Vendor Enrollment Form - PDF
  Direct Deposit - Employee Reimbursements (NOT PAYROLL) - PDF
  Direct Deposit for Vendors - PDF
  Direct Payment Form - PDF
  FO-19A Food/Beverage/Award/Flowers/Promotional Items Request - PDF - PerfectForm
(Online FO-19 with email workflow; please print to add to documentation after approvals are made electronically)
  Payment Approval Form - PDF
  Outgoing Wire Form -

In order to set up an Out Going Wire please contact Disbursement Department (disbursements@shsu.edu) and request the form.

  Substitute W-9 - PDF
  TX Sales and Use Tax Resale - PDF
  SHSU-W-9 - JPG
Facilities Management
  Building Schedule Form - PDF
  Key Request - PDF/Online
  Space Change Reporting Form - PDF
Facilities Reservations
  Austin Hall - PDF
  Gibbs Ranch - PDF
  Old Main Pit - PDF
  Peabody Library - PDF
Financial Aid
  Release of Information - PDF
  Satisfactory Academic Progress Policy - PDF
Human Resources
  DPS Background Check- PDF
  Employee Notification of State and Federal Legislation and Human Resources Information Acknowledgement - PDF
  Employee Statistical Data Sheet - PDF
  Employers Injury Report - PDF - FMP
  Exit Interview Questionnaire - PDF
  Grievance Statement Form - PDF
  I-9 Form - PDF
  IRS Forms
  Leave Request/Approval Form - PDF
  Medical Certification Form (Employee)- PDF
  Medical Certification Form (Family Member) - PDF
  Multiple State Employment Form - PDF
  New Employee Checklist - Faculty or Staff Employees - PDF
  New Employee Checklist - Graduate Assistant Employees - PDF
  New Employee Checklist - Hourly Student Employees - PDF
  Outside Employment - PDF
Pre-Offer Veteran Self-Identification Form- PDF
  President's Employee Scholarship Form - PDF
Post-Offer Veteran Self-Identification Form- PDF
  Release of Personal Information Election Form - PDF
  Release of Personal Information Election Information for New Employees - PDF
  Sick Leave Pool Application & Approval Form "new" - PDF
  Sick Leave Pool Donation Form "new" - PDF
  Six-Month Review Form - PDF
  Staff Performance Evaluation (SPE) Form - PDF
  Staff Training Request Form - PDF
  State of Texas Employment Application Form
  TRS Information/Enrollment Form - PDF
Voluntary Self-Identification of Disability- PDF
  Workers' Compensation Network Acknowledgement Form (English Version)- PDF
  Workers' Compensation Network Acknowledgement Form (Spanish Version)- PDF
Information Technology Services (IT@Sam)
  Computer Account Request Form - PDF
  Computer Exception Request Form - PDF
  IP Telephone Request Form - PDF
  Non-Consensual Access Form - PDF
  Non-Disclosure Agreement - PDF
  Payment Authorization Form - PDF
Policy Exception Form - PDF
Lowman Student Center
  LSC Reservation Forms
  Suggestion/Complaint Referral Form
  LSC Monitor Posting Request -PDF -DOC
Payroll
  Direct Deposit Form - PDF
  Name/SSN/Address Change Form - PDF
  Timesheet / Leave Report Signature Authorization - PDF
  Leave Report Form - PDF
Procurement & Business Services
Authorization of Professional Services PDF
  TIBH Monthly Exception Report - PDF
  Informal Bid Form - PDF
  Interdepartmental Order Form - PDF
  Payment Approval Form - PDF
  Requirements and Accountability in Recommending a Sole Source Product or Service - PDF
  Vendor Set Up Form - PDF
Property
  Annual Inventory Report - PDF
  Annual Resale Inventory - PDF
  Equipment Manager Responsibility Statement - PDF
  Missing/Found Asset Report Form M-12 - PDF
  Notice of Change in Department Information and/or Authority - PDF
  Property Destruction Record Form #24 - PDF
  Request for Changing Inventory Items and Work Request Form RC-21 - PDF
  Request to Remove Equipment from Campus RA-22 - PDF
  Stolen Property Report Form S-12 - PDF
Registrar's Office
  2011 Summer & Fall Class Maintenance Form - PDF
  Buckley Amendment - PDF
  College of Arts and Sciences Special Registration Permit - PDF
  College of Business Administration Special Registration Permit - PDF
  College of Criminal Justice Registration Permit - PDF
  College of Education Special Registration Permit - PDF
  College of Humanities and Social Sciences Special Registration Permit- PDF
  College University Plan- PDF
  Course Fee Request Form - PDF - FMP
  Degree Works Exception Form - PDF
  Degree Works Degree Plan Change Form - PDF
  Declaration of Major Forms
  Declaration of Double Major Form - PDF
  Degree Candidate Instructions
  2010 Degree Works Degree Plan Change Form - Major
  2010 Degree Works Degree Plan Change Form - Minor
  Grade Degree Transfer Request - PDF - FMP
  Job Request - PDF - FMP
  Overload Approval - PDF
  Request for Copy of Official Transcript
  Request for Duplicate Diploma - PDF
  Resignation Request - PDF
  Resignation Agreement for Finals - PDF
  University Center Class Schedule Add Delete Change Form - PDF
  Request to Add or Change Policy - PDF - FMP
Residence Life
  Application for Housing
Risk Management
  Application for Employee Driving Permit
Shredding & Recycling
  Shredding and/or Recycling Pick Up Request Form
Travel Forms
  Affirmation, Waiver and Liability Release - PDF - FMP
  Authorization to Incur Actual Travel Expenses for Meals and Lodging - PDF
  Office of State-Federal Relations, Report for State Agency Travel to Washington, D.C. - PDF
  Texas Hotel Occupancy Tax Exemption Certification - PDF
  Travel Advance Agreement - PDF
  Travel Monthly Report - PDF - FMP
  Travel Voucher Form .DOC 2012 .55 FMP 2012 .55 | 2013 .565 | 2014.560
  Travel Voucher Continuation Sheet - FMP
  Justification of Mileage vs. Airfare - PDF
  Travel Advance Check Request - PDF
  Accountability Form for Traveling with Students - PDF

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