University Forms

PDF means Adobe Acrobat Format - If you have any problem using these forms, please contact the Service Desk

Questions about the forms should be directed to the individual departments.

Admissions (Undergraduate)
 Undergraduate Application for Admission
 Application Fee Waiver Request - PDF
Academic Affairs
Faculty Application
Teaching Assistant Application
Permission to Teach a Graduate Course
  Faculty Salary Adjustments
Form 7-Promotion
Form 11-Market
  Tenure and Post Tenure
Form 9-Tenure
Form 10-Post Tenure
English Language Proficiency Form
Curriculum Forms
  Request to Change Maximum Hour Value - PDF

Athletic Recruiting Advance - PDF
Southland Conference Contest Confirmation Letter - PDF
Game Contract - PDF
Budget Requests
Change of Budget - PDF
Change of Budget for Banner - PDF
Preliminary Budget Request A - PDF - FMP
Preliminary Budget Request B - PDF - FMP
Preliminary Budget Request C - PDF - FMP
Preliminary Budget Request D - PDF - FMP
Preliminary Budget Request E - PDF - FMP
Preliminary Budget Request F - PDF - FMP

Bursar's Office
Application for Preceptor Exemption - PDF

Controller's Office
Interdepartmental Transfer Form - PDF
New Fund/Org Request Form - PDF
Dean of Students Office
Incident Report - Form
Disbursement's Forms
Authorization of Professional/Consulting Services - PDF
Boost New Vendor Enrollment Form - PDF
Direct Payment Form - PDF
FO-19A Food/Beverage/Award/Flowers/Promotional Items Request PerfectForm
(Online FO-19 with email workflow; please print to add to documentation after approvals are made electronically)
Membership Request - PDF
Payee Form / Substitute W-9 - PDF
Payment Approval Form - PDF
Outgoing Wire Form - PDF

Facilities Management
Building Schedule Form - PDF
Key Request - Online
Shredding & Recycling Request - Online
Space Change Reporting Form - PDF
Moving & Hauling Form - PDF / XLSX
Moving & Hauling Item List - PDF / XLSX
Utility Disconnection Request - Online
Utility Request Form - Online
Vehicle Maintenance Reporting - PDF
Vehicle Mileage Log - Online
Vehicle Rental Form - Online
Service Interruption Request - Online

Financial Aid & Scholarships
Release of Information - PDF
Satisfactory Academic Progress Policy - PDF
Human Resources
Charter School - Pre-Employment Affidavit- PDF
Charter School - Pre-Employment Affidavit (Applicant Offered)- PDF
DPS Background Check- PDF
Employee Development Participation & Teaching Request Form - PDF
Employee Notification of State and Federal Legislation and Human Resources Information Acknowledgement - PDF
Employee Resource Group - E-10 Policy - PDF
Employee Statistical Data Sheet - PDF
Employers Injury Report - PDF - FMP
Exit Interview Questionnaire - PDF
Graduate Student Employee Background Request - PDF
Grievance Statement Form - PDF
Hiring Evaluation Checklist - PDF
I-9 Form - PDF and I-9 Instructions - PDF
Insurance Waive Form for Graduate Students - PDF
IRS Forms
Leave Request/Approval Form - PDF
Medical Certification Form (Employee)- PDF
Medical Certification Form (Family Member) - PDF
Multiple State Employment Form - PDF
New Employee Checklist - Faculty Employees - PDF
New Employee Packet - Graduate Assistant Employees - PDF
New Employee Packet - Hourly Student Employees - PDF
New Hire Training Matrix - PDF
Non-Compensated Affiliate Sam ID Background Request - PDF
Outside Employment - PDF
Pre-Offer Veteran Self-Identification Form- PDF
Post-Offer Veteran Self-Identification Form- PDF
Release of Personal Information Election Form - PDF
Release of Personal Information Election Information for New Employees - PDF
Separation Property Checklist - PDF
Sick Leave Donation to an Individual - Donor Form - PDF
Sick Leave Donation to an Individual - Recipient Form - PDF
Sick Leave Pool Application & Approval Form - PDF
Sick Leave Pool Donation Form - PDF
Staff Performance Evaluation (SPE) Form - PDF
State of Texas Employment Application Form
TRS Information/Enrollment Form - PDF
Voluntary Self-Identification of Disability- PDF
Workers' Compensation Network Acknowledgement Form (English Version)- PDF
Workers' Compensation Network Acknowledgement Form (Spanish Version)- PDF

Information Technology Services (IT@Sam)
Computer Exception Request Form - PDF
IP Telephone Request Form - PDF
Mobile Device Agreement - PDF
Non-Consensual Access Form - PDF
Non-Disclosure Agreement - PDF
Payment Authorization Form - PDF
Policy Exception Form - PDF
Lowman Student Center
LSC Reservation Forms
Suggestion/Complaint Referral Form
LSC Monitor Posting Request
Direct Deposit Form - PDF
SSN/Name/Address Change Form - PDF
Timesheet / Leave Report Signature Authorization - PDF
Wireless Communication Device Form - PDF
Moving Expense Reimbursement Form - PDF

President’s Office
Alcohol Beverage Service Request Form - PerfectForm
Austin Hall - PDF
Gibbs Ranch - PDF
Old Main Pit - PDF
Peabody Library - PDF
Contract Routing - PDF
Procurement & Business Services
Authorization of Professional Services PDF
TIBH Monthly Exception Report - PDF
Requirements and Accountability in Recommending a Sole Source Product or Service - PDF
Annual Inventory Report - PDF
Annual Resale Inventory - PDF
Equipment Manager Responsibility Statement - PDF
Missing/Found Asset Report Form M-12 - PDF
Notice of Change in Department Information and/or Authority - PDF
Property Destruction Record Form #24 - PDF
Request for Changing Inventory Items and Work Request Form RC-21 - PDF
Request to Remove Equipment from Campus RA-22 - PDF
Stolen Property Report Form S-12 - PDF

Registrar's Office
2011 Summer & Fall Class Maintenance Form - PDF
Buckley Amendment - PDF
College University Plan- PDF
Course Fee Request Form - PDF - FMP
Degree Works Exception Form - PDF
Degree Works Degree Plan Change Form - PDF
Declaration of Major Forms
Declaration of Double Major Form - PDF
Degree Candidate Instructions
2010 Degree Works Degree Plan Change Form - Major
2010 Degree Works Degree Plan Change Form - Minor
Grade Degree Transfer Request - PDF - FMP
Job Request - PDF - FMP
Overload Approval - PDF
Request for Copy of Official Transcript
Request for Duplicate Diploma - PDF
Resignation Request - PDF
Resignation Agreement for Finals - PDF
University Center Class Schedule Add Delete Change Form - PDF
Request to Add or Change Policy - PDF - FMP
Residence Life
Application for Housing
Risk Management
Application for Employee Driving Permit
Shredding & Recycling
Shredding and/or Recycling Pick Up Request Form
Travel Forms
Affirmation, Waiver and Liability Release - PDF - FMP
Authorization to Incur Actual Travel Expenses for Meals and Lodging - PDF
Emergency Medical Treatment - Minor - Adult
Guest Travel Expense Agreement Form - PDF
Non-Overnight Expense Report - PDF
Non-Overnight Expense Report - PDF (Travel Dates After 1/1/18)
Office of State-Federal Relations, Report for State Agency Travel to Washington, D.C. - PDF
Release & Indemnification Agreement - Minor - Adult
Texas Hotel Occupancy Tax Exemption Certification - PDF
Travel Advance Agreement/Check Request - PDF
Travel Cost Comparison - PDF
Travel Exemption Form - PDF
Travel Expense Report PDF
Travel Expense Report PDF (Travel Dates After 1/1/18)
Accountability Form for Traveling with Students - PDF