HUB Information

Sam Houston State University

Historically Underutilized Businesses (HUB) Program

Goal/Mission – It is the goal of the Sam Houston State University HUB Program to increase the participation of Historically Underutilized Businesses (HUBs) in University procurement opportunities by providing leadership and excellence in developing and growing positive HUB vendor relationships with the University through advocacy, education, knowledge, and development. 


Objective
Sam Houston State University will make a good faith effort to assist Historically Underutilized Businesses to receive opportunities for awards on purchase of construction, professional services, supplies, materials, equipment and services. Sam Houston State University will develop a written HUB Advocacy Program (HUBAP) to carry out these commitments.


Strategy 
The University will have a HUB Coordinator who will have the responsibility for monitoring, providing assistance to departments, and administering all HUB related activities at the University.

The HUB Coordinator will:
  • Keep the President and all division heads informed of the latest developments with the HUB Program.
  • Update the University HUBAP as necessary.
  • Develop models of education for in-reach and outreach activities for use by the University in the administration of the HUB program.
  • Share successful methods of increasing the participation of HUBs with departments and other agencies.
  • Serve as liaison between the University’s Information Technology Department to ensure accuracy and timely availability of data.
  • Review all HUB related reports generated by the University’s financial system.
  • Develop and update policy statements.
  • Monitor the University's goals and objectives.
  • Document and submit good faith efforts to the President.
  • Maintain reports on HUB activity for future reference.
  • Develop new strategies to increase HUB participation.

Strategy – The University's HUB Coordinator will coordinate all construction related HUB activities with Facilities Management staff on construction projects.

The HUB Coordinator will:

  • Monitor good faith efforts in the field of construction.
  • Serve as liaison between Facilities Management and The Texas State University System's HUB Coordinator.
  • Administer record-keeping systems (monthly updates to the President and division heads) that will measure the effectiveness of this program and report the progress on good faith efforts.
  • Keep administrators of the University informed of the latest developments in the area of construction relating to HUBs.
  • Review and approve HUB subcontracting plans related to construction projects through The Texas State University System.
  • Hold pre-proposal conferences in which the HUB Subcontracting Plan will be addressed for all University construction projects.

Strategy – In order to implement the University HUBAP, the component HUB program shall include, to the greatest extent possible, the following good faith efforts:

  • Ensure that the CMBL provided by The Comptroller's Statewide Procurement Division is accessible to all employees and encourage use of the directory in procurement activities.
  • Provide access to procurement policies and procedures to HUBs in an effective manner so as to encourage participation by HUBs.
  • Develop and participate in educational outreach activities, such as:
    • Staging periodic trade fairs to HUBs to demonstrate their products and services to potential buyers.
    • Actively working with the Small Business Development Center (SBDC) to encourage potential HUBs to go through the HUB Certification Program under the SBDC Certification Program.
    • Actively encourage potential contractors to use HUB subcontractors through wording in bid and proposal documents and through information given at pre-bid conferences and meetings.

Strategy – Compliance with state law; current state law requires that all purchases, except as specifically provided, be based whenever possible on competitive bids.

Strategy – Reporting requirements; a copy of the goals, objectives, and strategies will be included in the University Strategic Plan as required by Texas Government Code, Sec. 2161.123.


The plan includes:
  • A policy or mission statement relating to increasing the use of Historically Underutilized Businesses by the state agency;
  • Goals to be met by the agency in carrying out the policy or mission; and
  • Specific programs to be conducted by the agency to meet the goals stated in the plan, including a specific program to encourage contractors to use Historically Underutilized Businesses as partners and subcontractors.
Strategy – Historically Underutilized Businesses (HUBs) Advocacy Program; Sam Houston State University is a residential state supported institution, providing both undergraduate and graduate education. The University is organized into seven colleges:  College of Fine Arts and Mass Communication (COFAMC), College of Sciences (COS), College of Business Administration (COBA), College of Education (COE), College of Criminal Justice (CJ), College of Humanities and Social Sciences (CHSS), and College of Health Sciences (COHS). Procurement opportunities include supplies, materials, services, equipment, construction contracting, and professional services.  Sam Houston State University is committed to both in “the letter and spirit” to make a good faith effort to assist HUBs in the procurement process in accordance Government Code 2161.003 (Agency Rules) and the goals and rules established in Texas Administrative Code Title 34, Part 1, Chapter 20, Subchapter D, Division 1-Historically Underutilized Businesses.

Strategy Procurement Procedures:  The rules that govern Sam Houston State University procurement can be located on the following website under Procurement and Business Services policies:  http://www.shsu.edu/intranet/policies/finop/procurement_business_services/

Strategy – HUB Strategic Plan Progress Report. 

HUB Report Procurement Categories

Actual

for

FY 16

Actual

for

FY 17

Goals

for

FY 18

Heavy Construction

NA

NA

NA

Building Construction

17.87%

12.92%

18.00%

Special Trade

39.29%

27.37%

32.70%

Professional

54.72%

80.09%

25.00%

Other Services

21.13%

29.15%

15.00%

Commodity

24.45%

29.66%

25.00%

 

HUB Advocacy Plan
Intention FY 18


Mission
 – It is the intention of Sam Houston State University to develop and expand a HUB Program that will assist small, minority, disabled-vet, and woman-owned businesses to do business with the State of Texas. Employees within the University are educated on the State HUB Program through the Procurement and Business Services Department. Every two years a comprehensive training class is provided to each procurement representative within the University's departments. The training class reviews all procurement policies and procedures. The HUB Program is also covered, in detail, within the training class. At the end of the training class all representatives sign an acknowledgement form indicating they clearly understand the HUB / Procurement and Business Services policies and procedures. Upon successful completion of the training class a certificate is given to each representative.


The University is totally supportive of Texas Government Code, Chapter 2161 that establishes the HUB program.  The University will comply with both "the letter and the spirit" of the law and looks forward to the opportunities and challenges set forth.

University's Action Plan

Sam Houston State University has established an "Action Plan" for its HUB Program which is updated at the beginning of each fiscal year. The Action Plan consists of both internal and external objectives to foster growth in the University's HUB Program. The plan consists of ongoing objectives as well as new objectives for the upcoming year.

  • Assist the Small Business Development Center in reaching minority and women-owned businesses in the community and encouraging them to become HUB certified through the Small Business Development Center (SBDC). The SBDC has been a very effective tool in walking potential certified HUBs through the process of becoming HUB certified. The SBDC holds evening classes to discuss many of the advantages of potential HUBs becoming HUB certified.
  • Provide training bi-annually (minimum) to departments concerning the University’s HUB requirements and goals (internal workshop), as well as the purchasing policies and procedures. This training program has proven to be very successful. The training covers a checklist of topics and each trainee is required to sign a written acknowledgement upon completion that they understand their duties and responsibilities in ensuring a good faith effort is made with HUBs.
  • Include training of the Centralized Master Bidders List (CMBL) and accessing HUB vendors.  This allows departments to identify HUB vendors who can supply needed products or services.
  • Offer one HUB Vendor Fair per year. Our Annual Vendors' Fair is put on cooperatively with the Small Business Development Center, Texas Department of Criminal Justice, Walker County, the City of Huntsville, and Huntsville Independent School District.
  • During SHSU's Annual HUB Vendor Fair, the HUB Coordinator will facilitate discussion between University departmental purchasing staff  and HUB businesses to include helping businesses understand the University's procurement processes, explanation of the CMBL, and benefits of HUB certification.
  • Attend HUB forums within our region and provide an opportunity for spot purchases to the vendors attending the HUB forums. Several awards have been issued through Spot Bid Fairs.
  • Develop competition between the eight executive divisions within the University on their monthly HUB percentages and good faith effort with HUBs. This is an ongoing initiative that has been very instrumental in keeping all divisions updated on their progress and where they stand with their peers.
  • Schedule HUB vendor forums with the procurement department and departments that may have an interest in their products or services.
  • Maintain membership with the Texas Universities HUB Coordinators Alliance (TUHCA) and attend quarterly meetings.
  • Develop a program to encourage contractors to use HUB vendors as business partners. At each pre-proposal conference where there are opportunities for subcontracting, an allotted time will be set aside to inform and encourage contractors to employ certified HUB subcontractors whenever possible.
  • Develop and foster Mentor-Protégé relationships. The University has sponsored the following mentor/protégé relationships:
          • E&C Engineers & Consultants and Team Hoke
          • Grainger, Inc. and The Burgoon Company
          • ImageNet Consulting and LyncVerseTechnologies
          • Office Depot BSD and PDME/Hurricane Office Supply & Printing
          • NWN Corporation and LyncVerse Technologies
          • Steelcase, Inc. and HBI Office Solutions


Additional Information


Link to Certified HUBs:

Bid Opportunities:

University Contacts:

Bob Chapa
Assistant Director for Contract Management and Business Services / HUB Coordinator
(936) 294-4670
ric001@shsu.edu


Renée Starns
Executive Director of Procurement and Business Services

(936) 294-1906
pur_rla@shsu.edu