Payment Methods

Methods:

  • Payment Card (preferred method)
  • ACH Direct Deposit
  • Check
  • Wire

Payment Card/ACH Direct Deposit Benefits:

An electronic payment is a funds transfer that provides a secure, fast, and efficient method of receiving payment with the funds deposited into the bank account you designate or allows the vendor to process a credit card payment.

Payment Card payment method offers many benefits, such as:

  • Faster payments – This is a buyer initiated procurement card program which enables businesses to receive payments faster and will replace all inefficient paper-based processes with a single electronic solution. Payment card payments are processed out to the vendor approximately 24 to 48 hours after invoice and department approval, regardless of current payment terms.
  • Promotes sustainability through reduction of paper usage.
  • Eliminates the handling of paper checks.
  • Eliminates mail delays (and lost/misdirected checks).
  • Provides greater payment certainty for cash management.
  • Provides vendors with an enhanced remittance information to speed up the reconciliation process.

ACH/Direct Deposit payment methods offers many of the same benefits, such as:

  • All payments are made in accordance with the Texas Prompt Pay Act or vendor payment terms.
  • Promotes sustainability through reduction of paper usage.
  • Eliminates the handling of paper checks.
  • Eliminates mail delays (and lost/misdirected checks).
  • Provides greater payment certainty for cash management.
  • Provides vendors with an enhanced remittance information to speed up the reconciliation process.

Paper Check:

  • All payments are made in accordance with the Texas Prompt Pay Act or vendor payment terms.
  • Sam Houston State University Treasury Office processes checks daily for all payments made from institutional funds.
  • Payments made by state appropriated funds are processed in accordance with the Texas Prompt Pay Act and state warrants are issued by the Texas State Treasury office.
  • All paper checks are mailed via the USPS.
  • Sam Houston State University is not responsible for USPS mail delays.

Vendor Procedures for Electronic Payment – Credit Card or ACH

  • If the vendor chooses to set up payment via credit card, the vendor must contact SHSU Disbursements at acctspay@shsu.edu or call 936-294-4801.
  • If the vendor chooses to set up payment via direct deposit (ACH), the vendor must submit ACH banking information via PaymentWorks. Contact SHSU Disbursements at acctspay@shsu.edu or call 936-294-4801.