Scholars in J-1 status are responsible for learning, understanding, and complying with U.S. federal laws and regulations governing the J visa. Failure to do so will violate the scholar's legal status in the U.S.
Your responsibilities include but may not be limited to the following:
- Report address changes to The Office of International Programs
- Report changes in program to The Office of International Programs
- Report to the International Scholar Advisor if your J-2 family members arrive in the U.S.
- Maintain required health insurance
- Maintain a valid passport during your stay in the U.S.
- Abide by employment regulations
- Apply for an extension prior to the expiration date on your current DS-2019
- Receive transfer authorization prior to leaving Sam Houston State University
- Report departure date and reason to The Office of International Programs
- Obtain Travel Request signature prior to departing the U.S.
- Depart the U.S. within 30 day grace period
Report Address Changes to the International Scholar Advisor at The Office of International Programs
All J-1 scholars are required to report an address change within 10 days of any move to the International Scholar Advisor. The Office of International Programs must have your residential address even if you choose to receive mail at a Post Office Box.
Report Changes in Program to The Office of International Programs
Scholars must notify the International Scholar Advisor whenever there is a change in your academic program or program dates.
Report to the International Scholar Advisor when your J-2 family members arrive in the U.S. if applicable
Keep The Office of International Programs informed if J-2 family members arrive in the US. Scholars should not be depart the US for more than one month during their period of stay with dependents present in the US.
Maintain Required Health Insurance
J-1 scholars must maintain required health insurance (includes Basic Medical Health Insurance, Medical Evacuation and Repatriation Insurance) for yourselves and any dependents in J-2 status throughout your stay in the U.S.
Maintain a valid passport during your stay in the U.S.
Passports must be valid at all times. Scholars will be reminded by an automated system when their passport is within six months of expiring.
Abide by Employment Regulations
J-1 scholars may conduct research or teach only at Sam Houston State University unless specifically authorized ahead of time by The Office of International Programs to give a lecture or consult at another institution. Scholars must contact the International Scholar Advisor if invited to speak or consult at another institution.
Apply for an Extension Prior to the Expiration Date on Your Current DS-2019
Scholars must apply for a program extension before their current DS-2019 expires if they will not be able to complete their program at Sam Houston State University by the end date on their DS-2019. The maximum stay for scholars in the Research Scholar or Professor categories currently is three years. The maximum stay for short-term scholars is six months.
Scholars must receive authorization from the International Scholar Advisor before leaving Sam Houston State University in order to transfer to another institution.
Report Departure Date and Reason to The Office of International Programs
Periodically, scholars leave the university early or unexpectedly due to a variety of reasons. U.S. federal regulations require J-1 scholars to inform the International Scholar Advisor if they plan to leave the university before the expiration date of their DS-2019, as well as the reason for doing so.
Obtain Travel Signature Prior to Departing the U.S.
Scholars should obtain the International Scholar Advisorâ€™s signature on their DS-2019 prior to traveling outside the U.S. for temporary absences (including traveling to Canada and Mexico ) to facilitate your re-entry to the U.S. as a J-1 scholar. It is recommended that scholarâ€™s request a travel signature a week in advance of their travel.
Depart the U.S. within 30 Day Grace Period
Scholars must depart the U.S. within 30 days of the DS-2019 expiration date or program end date, whichever is earlier, unless you have applied for a change of status with USCIS.
Executive Director of International Programs
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Recruiter and Special Programs Coordinator
International Undergraduate Advisor
International Graduate Advisor
Office of International Programs
Farrington Building, Suite 116, Huntsville, TX 77340