Summary of Benefits

Benefit Eligibility

All regular (non-student), staff and faculty employees that are employed by the university at least .50 FTE (half-time) for a definite period of 4 1/2 months or a full semester of more than 4 months.

Group Insurance

Basic health, life, and Accidental Death and Dismemberment (AD&D) are paid by the state for full-time benefits eligible employees, and a portion is paid for part-time benefits eligible employees. Medical, life, dental, and AD&D are available to the employees' dependents. In accordance with TX legislation, a 60 day health coverage waiting period applies to all employees; however, the University has elected to cover the 60 day insurance waiting period for all full-time faculty and staff.

Additional optional coverages include: Optional Term Life Insurance, Dependent and Health Care Reimbursement Accounts, Long and Short Term Disability, and Voluntary AD&D. Detailed information regarding the Texas Employees Group Benefits Program (GBP) is available on the Employees Retirement System of Texas (ERS) website.

SHSU Benefits Program | Sam Houston State University Plan Year 2017 ERS New Employee Benefits Guide (begins September 1, 2016, includes premium information).

Employees appointed for less than 12 months are only eligible to continue in the group insurance as an active member and receive the applicable portion of state premium sharing contribution over the summer when all of the following apply:

  • enrolled in the GBP in an active duty status during the semester immediately preceding the summer
  • have not resigned, graduated (if graduate student), or been permanently terminated by Sam Houston State University
  • expect to continue employment in the Fall 

Employees should confer with their Department Head regarding official separation dates.

Summer insurance premiums (for June, July, and August) will be deducted in prepaid deposits.
Full-time faculty and staff appointed for the entire academic year are able to select between two different summer prepaid insurance deposit options. Pool faculty, graduate students, employees with single semester appointments, and part-time 9-month staff will have prepaid insurance deductions begin with their first paycheck (after health insurance eligibility begins).


For staff employees, proportionate to FTE. Refer to the Holiday Schedule for approved days. Faculty follow the academic calendar.

Retirement Contribution

The employee contribution is tax sheltered. Rates are not guaranteed and subject to change by the legislature.
Teacher Retirement System -- 7.7% by employee; 6.8% by State of Texas
Optional Retirement Program -- 6.65% by employee; 6.6% by State of Texas
Supplemental Retirement Program -- Voluntary and available through tax sheltered payroll deduction

Sick Leave with Pay

Employees accrue 8 hours per month or proportionate to the FTE with unlimited accrual. A sick leave pool for catastrophic illness is provided subject to eligibility and limitations.

Social Security/ FICA and Medicare

Social Security/FICA - 6.2% by employee & 6.2% by employer on the first $117,000 of wages. Medicare - 1.45% by the employee with an additional 0.9% for employees earning in excess of $200,000 and 1.45% by the employer.

Vacation Leave with Pay (for Staff Employees)

Entitlement shall be earned in accordance with the following schedule based on full-time employment (proportionate to FTE):

Total State Employment
Hours Accrued Monthly
Max Hours Carried to Next Fiscal Year
0 but less than 2 years
8 (12.0 days/yr)
2 but less than 5 years
9 (13.5 days/yr)
5 but less than 10 years
10 (15.0 days/yr)
10 but less than 15 years
11 (16.5 days/yr)
15 but less than 20 years
13 (19.5 days/yr)
20 but less than 25 years
15 (22.5 days/yr)
25 but less than 30 years
17 (25.5 days/yr)
30 but less than 35 years
19 (28.5 days/yr)
35 years or more
21 (31.5 days/yr)

Vacation with pay may not be taken until the employee has been continuously employed with the state for six months, although credit will be accrued during that period.

Athletic Activities & Employee Wellness Facilities and Program

Recreational sports (weight room, aerobics, racquetball, track, volleyball, etc.) and all home sports games are available at no charge for SHSU students, and benefit eligible faculty and staff with a valid SHSU I.D.

Employee Wellness Program is a voluntary opportunity for regular full-time employees to utilize educational and recreational facilities made available to them on the Sam Houston State University campus (employee release time available with proper approval).

Automatic Check Deposit

Automatic paycheck deposit is currently available for faculty/staff. An enrollment form is required for this service. Paycheck stubs showing deductions and net pay are emailed to the employee on payday.

Hazardous Duty Pay (Law-Enforcement Personnel only)

Ten dollars ( $10 ) per month for each 12 month period of hazardous duty lifetime service credit.

ID Cards

The Bearkat OneCard signifies your status as an active member of the Sam Houston State University community, serving as your official employee identification card and much more. 

Please be aware it is University policy that all faculty and staff members obtain and activate a Bearkat OneCard.  In order to purchase a parking permit, attend Bearkat sporting events, utilize the Recreational Sports facility, or check out books from the Newton Gresham Library, as well as access other campus services and facilities, you must have an active Bearkat OneCard. 

There is no charge for your initial Bearkat OneCard, so please stop by one of our office locations (Main campus - Estill Building, Suite 230 or The Woodlands Center- One Stop Shop) between the hours of 8:00 am-5:00 pm Monday - Friday to request your card. If you are unable to come to one of our office locations, you may request your Bearkat OneCard online by logging onto our website at

All new faculty and staff members are required to present an official government-issued photo ID to request their Bearkat OneCard from the OneCard office (located in Estill Bldg. Suite 230). Contact : Bearkat OneCard Services (4-2273, )


 Longevity Pay- Full Time Staff Only

Calculated at the rate of $20 per month for each two years of lifetime service credit, up to a maximum of 42 years of service. Payable on the first payroll of each month.

0 - 24 months of service $0.00
25 - 48 months of service $20.00
49 - 72 months of service $40.00
73 - 96 months of service $60.00
97 - 120 months of service $80.00
121 - 144 months of service $100.00
145 - 168 months of service $120.00
169 - 192 months of service $140.00
193 - 216 months of service $160.00
217 - 240 months of service $180.00
241 - 264 months of service $200.00
265 - 288 months of service $220.00
289 - 312 months of service $240.00
313 - 336 months of service $260.00
337 - 360 months of service $280.00
361 - 384 months of service $300.00
385 - 408 months of service $320.00
409 - 432 months of service $340.00
433 - 456 months of service $360.00
457 - 480 months of service $380.00
481 - 504 months of service $400.00
505 + months of service $420.00

Workers' Compensation & Return-to-work Program