Graduate Studies Dissertation Review Process

Initial Submission

 

Step 1

The Dissertation Chair submits the following to the Office of Graduate Studies Reviewer mailbox (reviewer@shsu.edu):

  • The candidate’s Turnitin-approved dissertation, having used the University Dissertation Template, in a Word file.
  • The student’s contact information (email address, phone numbers, best time of day to be reached).
  • The Dissertation Chair’s email address and the Co-Chair’s email address (if applicable).

Step 2

Upon receipt of the dissertation by the Office of Graduate Studies, a “submission received” communication is sent to both the Dissertation Chair/Co-Chair and the candidate, informing them of the dissertation in the formal queue.

Formal Review

 

Step 3

A confirmation communication is sent by the reviewer to both the Dissertation Chair/Co-Chair and the candidate, informing them that the dissertation is under formal review.

Step 4

Upon completion of the review, the reviewer sends a communication to the candidate (copying Dissertation Chair/Co-Chair), informing him/her that the review is complete and scheduling a date and time for a consultation.

Step 5

Upon the completion of the formal review and consultation, the Library completes a review of the following elements—Instruments, Copyright Issues/Permissions, and Appendices—and, upon completion of the review, forwards the dissertation to the Office of Graduate Studies.

Step 6

Upon the completion of the Library review, the reviewed dissertation with the changes tracked is sent in a Word file as an attachment to the Dissertation Chair/Co-Chair (copying the candidate). Upon review of the document, the Dissertation Chair will communicate verification and acceptance of the corrections, he/she will provide the reviewer with the specific corrections and page numbers. The dissertation will not move forward in the process until verification has been received.

Step 7

Upon receipt of verification from the Dissertation Chair, the reviewer will accept the agreed upon corrections, sign the electronic Route Sheet, and forward both the dissertation and electronic Route Sheet to the Library. Additionally, a communication is sent to the Dissertation Chair/Co-Chair and the candidate, informing them that the dissertation was moved forward.