Employer Policies and Procedures

  • EEO Policy:Sam Houston State University and the SHSU Career Services Office is committed to a policy of equal employment opportunity and non-discrimination. Employers utilizing our services are expected to adhere to federal and state legislation regulating affirmative action and equal employment practices in the State of Texas. Detailed information about these topics is available from the Texas Workforce Commission web site: http://www.twc.state.tx.us/customers/jsemp/jsempsub7.html.
  • Detailed information about Pre-Employment Inquiries and Citizenship can be found at
    http://www.eeoc.gov/laws/practices/inquiries_citizenship.cfm
  • Career Services’ Ethical Standards:  Our office operates under the Principles for Professional Conduct, ethical standards set forth by our national professional organization, the National Association for Colleges & Employers (NACE).  You will find a complete statement of these standards for employers, students and Career Services Offices at: NACE Principles for Professional Practice.
  • Release of Student Information and FERPA Policies:  SHSU Career Services uses an online customized and password-protected job posting database for participating employers, students and alumni.  “JOBS for KATS” also allows employers to search student resume books and request student resume referrals for hiring purposes.  The Family Educational Rights & Privacy Act (FERPA) requires that we will obtain consent from students and alumni before releasing their profile and resume information. Employers may use this information only to fill employment vacancies within their own organization. Any information acquired from profiles and/or resumes may not be re-disclosed to any other employer or third party, and may not be disclosed to other individuals within an organization for other than employment purposes. Further detail is available from the U. S. Department of Education Web site: http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html.
  • Commission-Only, Multi-Level (Pyramid) Employers, Upfront Product Purchase Employers & Third-Party Recruiter Policies:  Our full range of services is primarily open to employers who recruit candidates for salaried or hourly-compensated positions on their own payrolls. Employers offering commission-only positions must clearly identify this if listing positions with us or before engaging in the recruiting process, including on-campus interviews and job fairs.  Multi-level and Upfront Product Purchase Required Employers are not permitted to recruit on campus or post jobs. Third party organizations are permitted to post positions with us, but they must disclose the employer with whom they have contracted and verify that no fees will be charged to applicants. We reserve the right to edit or refuse publication of vacancy descriptions submitted to our office.
    NACE definition of Third-Party Recruiters 
  • Career Fair Cancellation, “No Show”, and Refund Policy:  The SHSU Career Services staff recognizes that sometimes circumstances prevent employers from attending a Career Fair or Job Fair for which they have registered and paid.
    • Employers may request a refund of fees paid if done so prior to the deadline advertised on the event registration form.   All notices of cancellation and refund requests must be made in writing on company letterhead.  As a courtesy, Career Services will carry over a registration fee to the next Career Fair or, if preferred, refund the amount.   Please understand that the University Business office cuts refund checks, not Career Services, so this process, though expedited as quickly as possible, will not be immediate.
    • Late arriving employers are requested to inform Career Services of their approximate late arrival time by calling our office at 936-294-1713. Career Services will post a sign on late arriving employer tables noting their ETA. Considerably late arriving employers who fail to notify Career Services in advance may forfeit their table space to “walk-in” registrants.  Career Services does not encourage walk-in registrations as we can not guarantee table availability, but we will make every effort to accommodate employers if tables are available.
    • No refunds will be given for employer "no-shows" to Career Services events. Fees paid are forfeited.  (Meals, refreshments, tables, piping and draping have been ordered and university physical plant crews hired based on information employers have provided by the deadline highlighted on the registration form.)
  • <strong >Career Fair Table Assignments:  Career Services assigns tables using a complex formula that takes into account display needs, electrical needs, number of recruiters present, and competition (we try to never place competing employers next to or opposite each other).
    • Tables cannot be shared by employers. One table per company/business.
    • Table assignments are final. If an open table is available on the day of a fair, an employer may request to move. The Director of Career Services or Career Fair Coordinator will facilitate such discussions and all decisions are final.
  • Employer On-Campus Interview Policies:Only direct hiring organizations, seeking candidates for internships and full-time employment (requiring a degree) may conduct scheduled on-campus interviews.
    • Employers wishing to set up an on-campus interview schedule must contact our Career Services Employment Specialist at 936-294-1712.  Interviews are then scheduled online through “JOBS for KATS” unless otherwise specified. 
    • The Career Center does not establish the hiring qualifications for the hiring organization.
    • Employers must adhere to equal employment opportunity laws and principles for employment professionals as outlined in the National Association of College & Employers' Principles of Professional Practice.
    • Employers may choose an Open and/or Pre-select interview schedule.
    • The Career Center, through “JOBS for KATS”, will allow only those candidates with matching qualifications to apply for and schedule an on-campus interview with the hiring organization.
    • On-campus interviews are conducted in the Career Center, 8:30-5:00, Monday – Friday during the fall and spring semesters, except for official University holidays. 
    • Employers may schedule the interview time that best complements their interview process.
    • Employers are expected to notify Career Services of any cancellations or changes of their interview schedules or information sessions expeditiously so students/alumni who planned to participate in these recruiting activities may be notified in a timely manner.
    • The Career Center reserves the right to refuse any direct hiring organization from participation in on-campus interviews.

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