A personnel folder for each faculty member is maintained in the Office of the President. This folder contains the faculty member's application for employment, academic transcripts, photograph, letters of recommendation, employment contracts, and records of scholarly achievement.
It is the responsibility of each faculty member to report as expeditiously as possible to the Office of the President, through channels, changes in status, i.e., newly earned academic degrees, publications and honors, change in marital status, change in address, and so forth.
The Human Resources Department also maintains a personnel file containing specific information that a faculty member is required to furnish upon reporting for duty. This file contains information concerning options for insurance and retirement, mandatory state and federal documents and acknowledgements,
I-9 INS Employment Eligibility Verification, and an initial payroll action form. In addition, college deans/library director and/or department chairs may maintain a personnel folder for assigned faculty members.