HUMAN
RESOURCES POLICY E-5
NEW EMPLOYEE
BENEFITS ORIENTATION
REVISED
SUBJECT: New Employee Benefits Orientation
PURPOSE: To provide a standard procedure to ensure that all
faculty, staff, and insurance eligible graduate student employees attend a New
Employee Benefits Orientation group session upon their appointment to a benefits
eligible position at Sam Houston State University. The orientation session will include topics
such as benefits, university policies, and state mandated training on state and
federal employment related laws.
POLICY: It is the policy of
CONTENTS:
1. Procedure
2. New
Employee Benefits Orientation
1. Procedure
a. It is the Department Head's
responsibility to make sure that each benefits eligible faculty and graduate
student employee is aware of his/her eligibility status.
b. For benefits eligible employees,
a New Employee Benefits Orientation packet should be obtained from the Human
Resources Department. The packet will
contain the New Employee Benefits Orientation Schedule. This schedule can also be accessed on the Human
Resources Department's web site at http://www.shsu.edu/~hrd_www/benefits/orien.html.
c. It is the Department Head's
responsibility to allow the employee the time away from work that is necessary
to attend one of the group orientation sessions on or before the employee's
first active duty date. Time does not
allow for individual sessions.
2. New Employee Benefits Orientation
a. The
orientation session will include topics such as benefits, university policies,
and state mandated training on state and federal employment related laws.
b. The paperwork completed at
orientation includes the documents necessary to initiate an employee's Payroll
setup. An employee cannot be paid unless
these documents are completed and received by Human Resources before the
appropriate Payroll deadline.
c. In addition to the other
documents necessary for Payroll setup, insurance enrollment forms must be
completed within 30 days of the first active duty date or before the end of
your eligibility period (when applicable).
Following the initial insurance enrollment period, the next opportunity
to apply for insurance coverage (without a qualifying life event) would be
during the next Summer Enrollment period.
d.
Participation in the state retirement plan is mandatory.
Approved:
James F. Gaertner, President