SAM HOUSTON STATE UNIVERSITY
HUMAN RESOURCES POLICY E-4
MULTIPLE STATE EMPLOYMENT
REVISED 12/1996
SUBJECT: Multiple State Employment
PURPOSE: To provide a standard policy
for employing and administering benefits to employees who are employed in two
or more positions within Texas State government.
POLICY: It is the policy of Sam
Houston State University to compensate, employ, and notify employees who hold multiple positions within
Texas State government in accordance with the multiple employment provisions of
the General Appropriation Act.
CONTENTS:
1. Multiple
Employments with the State
2. Employee
and Employing Department’s Responsibility
1. Multiple
Employments with the State
General
Provisions: A person who is employed by more than one
Texas state agency or institution of higher education may not receive benefits
from the state in excess of those provided for one full-time employee. The employee is subject to the following
provisions and must be informed of them
before he/she is employed by more than one agency or institution:
a. Separate
vacation and sick leave records must be maintained for each employment. When the employee terminates from one
employment, his/her leave balances that were accrued under that employment may
not be transferred to the remaining employments.
b. The
employee accrues state service credit for all purposes as if the employee had
only one employment.
c. The total
state contribution towards the employee’s group insurance is limited to no more
than the amount for a full-time active employee.
d. Overtime
compensation accrues to each employment independently of every other employment
with the following exception. If the
person is subject to the overtime provisions of the Fair Labor Standards Act of
1938 (FLSA) in an employment, the employing agencies and institutions must
ensure that the person is compensated for all combined time worked in excess of
40 hours per week, according to the FLSA overtime provisions. The agencies and institutions shall
coordinate to determine which agency or institution is responsible for ensuring
that the employee is properly compensated according to those provisions.
e. An
employee must inform his/her employing state agencies or institutions of higher
education before accepting an additional employment with another agency or
institution.
2. Employee
and Employing Department Responsibility
a. Employees
are to be advised of their obligation and responsibility to inform both primary
and other state employers of their intent to accept an additional employment
with the state.
b. Sam
Houston State University is considered the principal employer for all full-time
University employees when the other state employment is part-time. Community colleges receiving state funds are
not considered state agencies, except for insurance purposes.
c. Multiple
employment with the State should not result in any conflict between the office
or position of the principal and other state employers; should be of mutual
benefit to the University and the State; should not interfere with the
performance of duties with the University; and the employee’s work schedule
should not be altered to accommodate the secondary employment unless there is a
clear benefit to the University.
d. The
employing department head is responsible for assisting with the communication
and coordination of the provisions of this policy and processing of a Multiple
State Employment form for employees engaged in multiple employment with the
State of Texas.
e. Upon
accepting additional employment with another state agency or institute of
higher education, SHSU employees must submit a completed Multiple State
Employment form to the Human Resources Department.
Approved:
Bobby K. Marks, President
Sam Houston State University