Policies and Procedures | Purchasing, Property & Stores

GENERAL POLICIES PUR-01

• The Purpose of Purchasing
• Source of Funds
• Competitive Purchasing
• Centralized Purchasing
• Small and Historically Underutilized Business (HUB)

ETHICS PUR-02

• Public Trust
• Honor
• Conduct
• Pecuniary Interest
• Conflict of Interest
• Nepotism Disclosure
• Definitions

PROCUREMENT AUTHORITY PUR-03

• Refer to Section 3(e) under Policies and Procedures

PURCHASING-NONCOMPLYING REQUISITIONS PUR-04

THE PURCHASE PROCESS PUR-05

• Requisitions
• Description of Goods and Services

TERM CONTRACTS PUR-06

• Automated Term Contract
• Non-Automated Term Contract

PURCHASE ORDERS PUR-07

• Spot Purchases
• Numbering Requisitions and Purchase Orders
• Purchase Order Number Assignments

EXPRESS PURCHASES PUR-08

• Signature Authorization
• General Guidelines
• How to Obtain an Express Book
• Preparing an Express Purchase

SPOT PURCHASE ORDERS PUR-09

• Authority
• Definition
• General Guidelines
• Chain Purchasing
• Emergency Purchases
• Internal Repairs
• Proprietary Purchases
• Requirements
• Authorization
• Contracting for External Consultants and Professional Services
• Consulting Services
• Professional Services
• Used Equipment
• Contract Workforce
• Taking Informal Bids
• Taking Informal Bids from Historically Underutilized Business (HUB) for Purchases over $5,000 up to $10,000
• How to Find HUB Bidders
• Preparing a Spot Purchase Order
• Purchase Order Change Notice (POCN)
• Group Purchasing Program
• Direct Publications
• Texas Sales Tax Exempt Certificates

ADVERTISEMENT PUR-10

• Bid Opening Date
• Bid Opening Time
• Witness
• Copies of Bids
• Tabulation
• Awards
• Aids to Evaluation
• The Written Data Rule
• Award
• No Award
• Re-Award
• Franchise Taxes
• Preferences
• Tie-Bid Preferences
• Protest Procedures

REQUEST FOR PROPOSAL PUR-11

• RFP Evaluation Process
• The Proposal Opening
• Evaluation of the Proposal
• Evaluation Action
• Committee's Review

PROPERTY DEPARTMENT SCRAP METAL SALES PUR-12

HOW TO PURCHASE LIVE ANIMALS FOR AGRICULTURE PUR-13

• Authority
• Definition
• Purchase of Live Animals at a Public or Private Auction
• Bid Procedures (Other than Public or Private Auctions)
• For Purchases over $10,000 (Other than Public or Private Auctions)

HOW TO SELL LIVE ANIMALS PUR-14

• Authority
• Sealed Bid Procedure
• Public Auction Procedure

HOW TO LEASE OUT ANIMALS PUR-15

• Authority

TRANSFER AND DISPOSAL OF PROPERTY PUR-16

• Authority
• Procedures

PURCHASES WITH HIGHER EDUCATION ASSISTANCE FUNDS (HEAF) PUR-17

• Purchase of Capital Equipment
• Major Repair or Rehabilitation of Buildings
• Constructing and Equipping Buildings

MANAGEMENT OF COMPRESSED GASES AND CYLINDERS PUR-18

• Requisition of Compressed Gases
• Receiving Compressed Gases
• Monitoring Inventories of Compressed Gas Cylinders
• Compressed Gas Cylinders

ACHIEVEMENT OF AWARDS PUR-19

PURCHASING AND STORES PUR-20

• Stores
• Property
• Disposal of Property with Sentimental Attachment
• Surplus Property Reallocation and Sales
• Purchasing

POLICIES AND PROCEDURES FOR VEHICLE FLEET (FUEL) CARDS PUR-21

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