Presentation Guidelines

The Ninth Annual URS

April 23, 2016

8:00 AM to 5:00 PM

CHSS Building


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Oral-Media Presenter Guidelines

  • Time allotment: You will have 12-15 minutes to do your presentation. If your presentation is shorter than 12 minutes or longer than 15, consult with your advisor on how to expand or reduce it to fit the time parameters.
  • Practice your presentation beforehand: Modify it to meet the time limits if necessary.
  • Session format: A student presider will introduce each presenter, announce the question-and-answer session, and keep track of time. If you go over 15 minutes, you will be asked to conclude your presentation immediately (this time restriction is enforced so everyone is allowed equal time to present and so there is time for the question-and-answer session). Each session also has a faculty moderator who will offer written feedback on how you can improve your presentation. It will be an informal assessment that is constructive and helpful. You will receive this form at the end of the session.
  • Set up: Your presentation materials (hook up laptop, set up video presentation) should be set up in a timely and efficient manner before you present.
  • Supplies: The following equipment will be provided: PC, projector and screen, podium. For those doing PowerPoint or video presentations, ensure that your visuals work before the conference. Be sure to put your presentations on a flashdrive that will work with a PC. Be sure to save your presentations in multiple ways in the event that your primary storage device fails to work (e-mail, S:DRIVE, cloud storage).
  • Have a back-up plan if technology fails: Have a low-tech back-up plan in the event that technology fails: you should be able to talk about your presentation without visuals or provide handouts.

Poster Presenter Guidelines

  • Posters: Standard poster sizes are 4’ w x 3’ h. Tech services in the library will print posters. Go to for more information. Plan to submit your poster to be printed 2 weeks prior to the URS. Also note that there is a fee for poster printing. The URS does not help with poster costs, but check with your advisor or department to see if they offer funding.
  • Posters are due to the Honors Office no later than Thursday, April 20th, 2016 by 5:00 PM. The Honors Office is located in Academic Building 4, Room 201.
  • Moderators: Each poster will be evaluated by a faculty moderator. They will evaluate your presentation and give feedback on what you are doing effectively and what you can improve upon. It is an informal assessment and is intended to be constructive and helpful. The moderators will give you an evaluation form at the end of the poster session.
  • Remain at your poster during the entire poster session: Your posters will be on display for the duration of the conference, but you are free to attend the oral-media sessions throughout the day.
  • Set up: Your poster will be set up by Honors Ambassadors prior to your arrival. When you check in at the Lowman Student Center Ballroom, be sure to check the location of your poster.
  • Supplies: We will provide easels and the materials to hang your poster.
  • Poster Pick-Up: You may get your posters after the closing ceremony. DO NOT pack up after the poster session is over, as it reflects poorly on you as a professional.


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The Elliott T. Bowers Honors College

Academic Building IV Suite 201 | Box 2479 | Huntsville, Texas 77341-2479

Phone: (936) 294.1477Call: (936) 294.1477 | Fax: (936) 294.1090Call: (936) 294.1090 | Email:

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